i hope to hear from you soon cover letter

How to End a Cover Letter (According to 16 Managers and HR Professionals)

A lot of job seekers today feel pressure when writing a cover letter. After all, the words and phrases you choose will make a difference.

So the question is, how should you properly end a cover letter so that it leaves a lasting impression?

Table of Contents

End with a call to action

End by addressing a potential question that the employer may have, end by reiterating interest, enthusiasm, or fit for the position, end by emphasizing your ability to move, end by re-emphasizing value in relation to the role, end with an untraditional reference, wrap up by summarizing the highlights in your closing paragraphs, keep it brief, demonstrate that you did your research, convey confidence, keep it professional, end cover letters by keeping the onus on the job seeker, show your confidence and seriousness about the position, include a direct reference to the role and position, provide simple, clear, and professional closure, close with a short paragraph, stay away from overly formal and ready-made templates, the closing statement should reiterate your enthusiasm for the position, create a call to action for yourself and them, it’s important to assume the interview, it should always end with a suggested call to action for the recipient, state why you’re passionately interested in the opportunity, point out how you can help the organization grow, show the recruiter that you are the right person for this position, frequently asked questions.

Adrienne Tom, CERM, MCRS, CSS, CES, CRS, CIS

Certified Executive Resume Master | Interview Coach, Career Impressions

“May we connect and chat about your open position? I would welcome a chance to share more about how my dedication for donor development and business leadership can support your organization with achieving donor priorities and accelerating revenue growth. I look forward to hearing from you soon.”

“I’d welcome an opportunity to further discuss how my skills and your requirements intersect. Let’s arrange a time to connect and chat soon.”

“I am confident that my level of leadership and initiative matches your role requirements. I will follow-up next week to ensure my application was received in good order and to answer any questions that you might have. Thank you for your consideration.”

This can be for questions about the reason for a job change or employment gap.

“Looking to leverage my recent MBA – which I focused on exclusively for the past year – I am seeking a new challenge in strategic, change leadership within a private healthcare company to complement my skills across corporate strategy, process optimization, stakeholder engagement, and project management. Your open position is an exact match for my requirements so it is with great interest that I send in my application for consideration.”

“In 2018, I was laid off from ConocoPhillips, and after spending the last year enjoying time with family, I am eager to return to the work that I enjoy. I would welcome an opportunity to connect in person and further discuss how my skills and your requirements intersect. Thank you for your consideration.”

“Your open position is exactly the type of role that I have been searching for! I will be waiting by the phone for your call – so please don’t delay – because I am extremely interested in talking more about the value I can offer your organization.”

“When I saw in the news your initiative to help street kids, I knew that your socially responsible organization was exactly the right fit for my advocacy skills. I’m anxious to connect and further discuss your role requirements. I hope to hear from you soon.”

“Although currently situated in the UK, I am open to relocating for the right role and I possess a Tier 4 Work Permit.”

“After completing my MBA and spending the past 6+ years fast-tracking my HR career, I am focused on partnering with a company seeking to maximize people potential as I look to transition my career to Canada.”

“Highly-respected for my dedication and ability to motivate others to excellence, I am focused on end-results and rarely miss a target. I have a great deal of passion for the communications industry and my personal mandate is to be bold in the workplace while keeping stakeholder requirements top of mind. I would like to put my leadership, energy, and expertise to work for your team.”

“P.S. I have been responsible for P&L up to $4M, employee populations of 23,000+, and a customer base of 9 million. To learn more please visit my LinkedIn profile.”

“Who knew that all of the years I spent watching TV would launch me into a top media relations role. As I look to take my career to the next level your open position at Channel 7 News is exactly where I can continue to pair my passion with my work!”

Related: How Long Should a Cover Letter Be (According to 24 Managers and HR Experts)

Holly Leyva

Customer and Career Services Division Manager, Virtual Vocations

After you have introduced yourself and told the employer why your skills are perfectly aligned with their opportunity, wrap your cover letter up by summarizing the highlights in your closing paragraphs.

It’s no secret that employers like to know that you have read their job posting thoroughly, but go the extra mile and do some research about their company and its vision, too, so you can include a line about how your goals and skills align with the company’s mission.

Then thank them for their time, include a call to action, and repeat your phone number and email address. You can ask them to call you or let them know you’ll reach out.

Here is an example of the closing paragraphs from a cover letter for a school administrator that follows these rules:

“Personally, I am hardworking, genuine, and adaptable. I’m excited to hit the ground running an make immediate contributions to your school and district and help build your vision of a safe and positive learning environment for the students and staff.

I welcome an opportunity to discuss how my background, work ethic, and drive can be used to secure the objectives at [Company Name]. To this end, I will contact you the week of [April 22] to schedule a time for us to speak. In the interim, should you have any questions about my qualifications, I can be best contacted at 555-555-5555 or via email: [email protected].

Thank you for your consideration. I look forward to speaking with you.”

William Ratliff

Career Services Manager, Employment BOOST

While it’s important to make sure your closing statement resonates with hiring managers, it’s critical that you avoid something lengthy or cumbersome. A direct and concise closing paragraph is ideal for standing out.

The ending of a cover letter is a great chance to show that you researched the organization and that you’re a good fit for the role culturally. Of course, keep in mind the first tip above, but it helps your case if you allude to the company’s mission or philosophy as well.

Mentioning that you’re looking forward to the next steps in the process shows hiring managers that you’re committed to moving forward while still being mindful of their time.

Don’t get too casual here! Maintain a professional tone and demeanor. Even with more casual-seeming companies, it’s always better to be overly-formal than not formal enough.

Laurie Berenson, CMRW, CEIC, CPRW

Certified Master Resume Writer | Owner, Sterling Career Concepts, LLC

I always advise ending cover letters by keeping the onus on the job seeker “ Thank you for your time and consideration. I will call your office next week to follow up. ” This approach keeps you in control of the process and timeline as the one calling his/her office to follow up.

Once the letter or email is sent, we can’t control whether or not the person on the receiving end will pick up the phone to follow up and don’t want to leave that to chance. He/she is presumably already busy. Don’t add to their to-do list.

This is why I always discourage job seekers from ending cover letters with any version of “ I can be contacted at (000) 000-0000 to schedule an interview or for additional information. ”

Stay in the driver’s seat and in control of following up! 

Missy M. Scott

Career & Purpose Strategist

The last paragraph of a cover letter shows the recruiter or hiring manager that you’re humble.

Thank them for taking the time to look over your application materials. It is helpful to always restate the name of the position that you’re applying for and to name drop the company as well.

You don’t want the employer thinking that you’re using the same cover letter for every job that you apply for. You can also say something like, “ I would welcome an interview at your convenience. Looking forward to hearing from you .”

This shows your confidence and your seriousness about the position that you’re applying for.

Tara A. Goodfellow, MBA, CTACC

Owner & Managing Director, Athena Educational Consultants, Inc.

If a cover letter is going to add value , it has to be specific to your “value add” for the role and answer “What’s in it for them?”

For the last section of a cover letter, I typically craft something along the lines of:

“ Due to my comprehensive 15 years of leadership roles, CPG industry savvy, professional drive, and interest in contributing to the founder’s beliefs, I know I will immediately contribute to the success of X. I shall follow up with you next Friday, May 10th to confirm receipt of my information and provide any additional information. “

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As a hiring manager, I’m interested to see if you truly follow up. I appreciate the direct reference to the role and position vs. “ I’d be a great fit for the posted role at your company. ” I shall also notice the reference to the company’s philosophy or mission statement.

Louise Betts Egan

Owner & English Language Consultant, Soho Language Group

Before explaining how to end a cover letter, a few words about the point of a cover letter itself are:

• A cover letter is most often written as an addition to your resume.
• Your resume will most likely get you the job but a good cover letter can sometimes bring out a detail that is not seen on your resume – just make sure the detail you add is also relevant to the position.
• A cover letter should be short — not a summary of your resume. It should add in a line or two why your experience and skills would be a good fit for the position. If you are familiar with the company, you can include that too.

With all that in mind, an ending to a cover letter should give simple, clear, and professional closure, like:

• “I have attached my resume for your review, and I look forward to speaking to you further about the position.”
• “Please see my attached resume. I would welcome the chance to speak with you further about this role and how my experience could help your department.”  
• “In closing, I am attaching my resume for your consideration. I would be happy to speak with you further about what I could bring to the role at XYZ Company.”

To sign off, there are many standard closings online, such as “ Best regards ;” “ All the best ;” “ Regards ,” “ Best regards ,” and more. This is generally not the time to show your creativity or originality.

Please remember that an ending is not a time to bring up new ideas — you should save those thoughts for the interview (if appropriate), or, hopefully, once you have the job!

Head of Marketing, Pathfinder Software

There are two ways of ending a cover letter, they should be used to serve different purposes:

When addressing an employer with whom there’s already an agreement, it’s best to stick to the classic layout. Aim to close with a short paragraph that thanks for the opportunity inviting to move to the next stage.

This is the case whenever the applicant and the employer have already been in touch so the cover letter is more of a formality than a self-promotional pitch.

In every other case, the cover letter simply needs to stand out and the ending contributes to it. Stay away from overly formal and ready-made templates.

Crafting a good cover letter means doing research and putting in the work to tailor it to the employer, but it’s not just about the employer, it’s about who the applicant is and how he can contribute to the success of the company.

The most important factor here is to keep it relevant to the “ application persona ” as hiring managers call it, iterating one final time the leitmotif of the letter in a solid, short paragraph.

Every applicant should fall into a specific persona and – whether it is the “ I provide value and solutions “, the “ I deeply care about the topic the company addresses “, or the “ I’m the perfect fit for the role ” – the ending should reinforce the message conveyed through the whole cover letter.

A loose guideline is to state clearly one last time the reason that drives the applicant to submit the application in four to five sentences, adding a quick “ I would be thankful for the opportunity to interview and discuss the role further ” at the very end.

Kevon Begola

Owner, Titanium-Buzz

Employers are always looking for what an applicant can do for their company and not what they can do for him or her. A cover letter is a value proposition so you should focus on how you will add more value to the company than the next applicant.

Closing your cover letter on a strong note is important because your closing is the last thing that the employer will read before going to your resume.

An effective closing statement should be short, confident and reiterate your enthusiasm for the position. You should demonstrate your confidence that your experience and qualifications meet (or exceed) the requirements of the position and you should ask for the opportunity to convey that in person and answer any questions the employer may have.

For example, you may end your cover letter like this:

“ I am excited to learn more about this position and would love to meet you and share what I can bring to your company.

This statement is sure to make an impression on the employer because it showcases your enthusiasm for the position and leaves the employer wanting to learn more about you and your qualities that will drive their business forward. “

Jared Weitz

CEO & Founder, United Capital Source, Inc.

Indicate that you will be following up in a few days. Instead of waiting for them to contact you, close with a statement like:

“ I will follow up with you in a few days to answer any questions you may have. In the meantime, you can reach me at XXX-XXXX. ”

This leaves things on an active note, for you and for them. Be sure to follow through on the action that you outlined. If you say, “ I will call you next Thursday to follow up. ” Mark your calendar and be sure to give them a call.

This illustrates your commitment to the job and your ability to complete tasks and promises made.

Sean Sessel

Director, The Oculus Institute

I always have my clients end their cover letters with the following template:

“ I would very much appreciate the opportunity to discuss my application further. If you would like to contact me for any reason, feel free to email me at [your email] or call me at [your phone number]. I look forward to the opportunity to interview with [company name]! Thank you for your consideration.

Sincerely, [Your Name] “

The single most important thing is to assume the interview. A confident frame is a powerful thing. 

Charu Babbar

Marketing Consultant, Ergonomic Spot

Please note the word suggested. If the cover letter is impressive, the recipient will anyway have the next steps in their mind. In such cases, a directive is inappropriate. I prefer to end my cover letters with “ May I request for an interview/meeting to discuss my suitability “.

Sometimes, I go with a generic “ Look forward to a positive response from your side ” when I have suggested a meeting earlier in the letter.

Yaniv Masjedi

CMO, Nextiva

Assuming you nailed the intro, provided great personal stories, and explained any gaps in your resume, the end of your cover letter is a place for you to really drive home why you are passionately interested in this opportunity.

I know you can work (or, at least, hopefully, your resume will deliver that information). What I want to know is why.

What drives you? What motivated you to reach out to me? What about our company inspires me? Where do you see this opportunity taking you in the future? Connect with me as a human!

Deborah Sweeney

CEO, MyCorporation

Close your cover letter with a quick recap on how you can help the organization grow and succeed. Next, thank the recruiter for their time. And finally, if applicable, add a link to your online portfolio.

During your cover letter, you discussed your accomplishments and skills. Use the last sentence of your conclusion to lead the recruiter to your portfolio so they can see real examples of your best work.

Daniela Andreevska

Marketing Director, Mashvisor

You should always end your cover letter confidently. You should show the recruiter that you know that you are the right person for this position. After all, why would you apply otherwise?

The final couple of sentences of your cover letter are your last chance to grab or retain the attention of the recruiter and make him/her want to schedule an interview with you.

The end is what the recruiter will remember the most after finishing your cover letter, so it should be something that will make you stand out from the crowd.

Can I use a quote or reference from the company’s mission statement in my closing statement?

Yes, you can use a quote or reference from the company’s mission statement to show that you align with the company’s values and vision.

However, ensure the quote or reference is relevant and adds value to your message. Avoid being too cliché or generic. Also, ensure you have researched and understood the company’s mission statement and values before incorporating them into your closing statement.

Should I include a signature in my closing statement?

Yes, it’s a good idea to include a signature in your closing statement to provide a professional and polished finish to your cover letter. Your signature should include your full name, phone number, email address, and relevant social media profiles like LinkedIn.

You can place your signature on a separate line below your closing statement or include it in the header or footer of your cover letter.

What should I avoid when writing a closing statement for my cover letter?

When writing a closing for your cover letter, there are some things you should avoid:

• Using clichés or generic phrases such as “Thank you for your time and consideration.” • Being too informal or using slang. • Including irrelevant or unnecessary information. • Making demands or using an overly aggressive tone. • Forgetting to thank the recruiter for their time and consideration.

Can I use humor in my closing statement?

Although humor is a great way to show your personality and creativity, you should use it cautiously in your closing statement.

Remember that the hiring manager is looking for a qualified and professional candidate, so avoid making jokes at the company’s expense or the job.

Also, what is funny to one person may not be funny to another. Therefore, it’s best to err on the side of caution and keep your tone professional and respectful.

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5 Phrases to Use in Your Cover Letter to Land an Interview

Writing a cover letter isn’t an easy task for many job seekers. There’s a lot of pressure because, sometimes, the cover letter is the only piece the recruiter will read. Therefore, your cover letter must be a piece of writing that describes your achievements and how you will help the company succeed.

Additionally, you want your cover letter to illustrate how you are the best fit for the company and for the reader to believe you have the qualifications they seek. If you want to land an interview with your cover letter, you don’t want to sound vague or wishy-washy. Your cover letter should illustrate why you are the best fit and how you will help the company or organization reach success.

However, when writing the closing paragraph of your cover letter, it’s easy to have a passive voice because you don’t want to appear overconfident. For example, if you say, “I look forward to hearing from you,” that’s great — but that alone doesn’t seal the deal. The closing paragraph of your cover letter must be one of the strongest elements because it is the last impression you leave in the reader’s mind.

Here are five phrases to include in the final paragraph of your cover letter that will help you seal the deal for your next interview:

1. “I am very excited to learn more about this opportunity and share how I will be a great fit for XYZ Corporation.” Strong cover letter closings are enthusiastic and confident. You want the reader to have the impression you are truly passionate about the position and working for their company. This statement will also illustrate your ability to fit into the company culture and how your personality and work ethic is exactly what they’re looking for.

2. “I believe this is a position where my passion for this industry will grow because of the XYZ opportunities you provide for your employees.” It’s always a good idea to explain what you find attractive about working for the company and how you want to bring your passions to the table. By doing this, you can illustrate how much thought you dedicated to applying for the position and how much you care about becoming a part of the company.

3. “If I am offered this position, I will be ready to hit the ground running and help XYZ Company exceed its own expectations for success.” By adding this piece to your conclusion, you will be able to add some flare and excitement to your cover letter. The reader will become intrigued by your enthusiasm to “hit the ground running.” Employers look for candidates who are prepared for the position and are easy to train. Therefore, this phrase will definitely raise some curiosity and the reader will want to discover what you have to offer for their company.

4. “I would appreciate the opportunity to meet with you to discuss how my qualifications will be beneficial to your organization’s success.” Remember, you want to make it clear in your cover letter how the employer will benefit from your experience and qualifications. You want to also express how your goal is to help the organization succeed, not how the position will contribute to your personal success.

5. “I will call you next Tuesday to follow up on my application and arrange for an interview.” The most essential part of your closing is your “call to action” statement. Remember, the purpose of your cover letter is to land an interview. Don’t end your cover letter saying you’ll hope to get in touch. Explain to the reader the exact day and how you will be contacting them. When you state you will be following up with the employer, make sure you do it!

Remember, the closing of your cover letter is the most important element that will help you land your next interview. By crafting a strong, confident, and enthusiastic closing paragraph, you will leave the reader feeling like you could be the best candidate for the position.

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How to Close a Cover Letter in 2024 (With Tips and Examples)

It’s so satisfying when someone absolutely nails an ending—whether it’s a song that fades out on the perfect key, or an episode of a TV show where the last breath of dialogue changes everything . The same is true for cover letters.

You don’t need your closing paragraph to have a Sixth Sense -level twist that shocks hiring managers and recruiters alike. But an excellent cover letter should keep them thinking about you long after they’ve read it—or at least long enough to schedule an interview.

To help you put together the most effective application package possible, we’ve assembled top tips for finishing a cover letter strong—including six example cover letter conclusions.

Tips for writing an effective cover letter ending

Ultimately, the goal of your cover letter conclusion is “to propel the reader to take action,” says Muse coach Kristine Knutter . (That action should be reading the rest of your application and scheduling an interview with you!) How do you achieve this with a single paragraph? By being “bold, enthusiastic, and clear in asserting what they can do for the company,” Knutter says.

These guidelines will help you do just that:

1. Remind them why you’re qualified.

Briefly summarize what you can do for the company, Knutter says. You just spent the last few paragraphs sharing stories that show your most important skills and experiences. Your conclusion should reiterate the key points and explicitly connect them to how you’ll help the company—not introduce new information. Now isn’t the time to bring up that super relevant experience that really seals the deal for your candidacy—that belongs in your cover letter body paragraphs or opening .

So you might start your last paragraph with something like, “Based on the job description, I am confident that my skills, knowledge and required experience are a strong match for this exciting opportunity,” says Muse coach Steven Davis . You could also use this framework to plug in some of your specific skills, knowledge, experiences, and explicitly match them with the exciting opportunity.

2. Thank them for their time and consideration.

Even if you aren’t ultimately selected to move forward, you still want to make sure you’re being as polite and professional as you’d be as an employee. It doesn’t need to be an overwrought gesture of gratitude—that could sound disingenuous or desperate. Davis suggests saying something like, “Thank you in advance for your kind consideration.”

3. Focus on the company.

Your closing could be the last thought you leave with the hiring manager before they decide whether or not to call you in for an interview. Think about it: Do you want this thought to be focused on what they can do for you or what you can do for them? Put yourself in the shoes of the hiring manager and you’ll know it’s the latter.

4. Look toward the future, but don’t get presumptuous.

Mention next steps in the application process, like being eager to discuss this job opportunity further or anything else that alludes to an interview, but don’t write as if you assume you’ll be getting an interview.

Do not, under any circumstances, say something like: “I will call your office in a week to schedule an interview.” Muse writer Lily Zhang has no idea where this (threatening) advice originated from, but ending your cover letter like this will not give the impression that you’re a go-getter who takes initiative. It will, however, make you seem egotistical and possibly delusional. This is just not how you get an interview. You want to end by showing that you’re a pulled-together professional, not a demanding child.

5. Be positive.

Don’t use your conclusion to apologize for “missing” skills or experiences . Especially if you’re early in your career or looking to make a pivot, statements like “Even though I don’t have much product management experience” or “Despite having never managed a team” just shine a spotlight on reasons a hiring manager might skip to the next application. But job descriptions are often a wishlist and not hitting a few of the items on it doesn’t mean you can’t do the work. Focus on the experience you do have, the qualifications you do meet, and the transferable skills you bring to the table.

Read more: 7 Cover Letter Words and Phrases That Are Costing You the Job

6. Keep it short and sweet.

Limit your last paragraph to 60 words max, Knutter says.Your entire cover letter should be less than a page , so you should spend as much of that space as possible showing you’re qualified.

7. Use a smart  sign off .

Stick to the classic letter and email closings, like regards, sincerely, and respectfully, Knutter says. You can also use your sign off to thank the reader for their time. This is not the time to throw your application in the trash yourself with a “peace out” or “love”–which I’m assuming is the job search equivalent of calling the teacher “Mom.

6 smart cover letter closing examples

Want to see this advice in action? Check out these example cover letter endings. Or you can look at the conclusions in our cover letter templates or read more of our cover letter examples.

Cover letter closing example 1:

I look forward to contributing my skills and experiences to the Senior Account Manager position at ZZTopTech and hope to have the opportunity to speak with you further about how I can be an asset to your team.

Respectfully, Peter Thomas

Cover letter closing example 2:

Again GreenWorld Co’s commitment to helping other companies become more eco-friendly and sustainable has helped me believe that there are still ways to help slow the effects of climate change. I’d love to bring my expertise in crafting B2B sales messaging and passion for the environment to your team. Thank you for taking the time to consider me for this role, and I hope to speak with you soon about how I can help you sell your products and services to the large companies that need the most.

Sincerely, Alice Yu

Cover letter closing example 3:

I take the role of executive assistant very seriously and pride myself in learning how to best support each individual I work for so that they can focus on the other parts of their job. My drive, past experiences, and ability to write and speak fluent French would greatly help GoCo and your COO as you expand into the European market and increase travel to Paris and Brussels.

Thank you very much for your time and consideration. I look forward to hearing from you.

Best,  Kobe Morris

Cover letter closing example 4:

Thank you so much for considering me for the role of Nurse Educator. My passion for teaching and expertise at breaking down complex topics drew me to my first career as a teacher, while my desire to help people and in the most difficult times of their lives and strength for memorizing policies and facts—as well as technical ability to perform procedures—has helped me thrive as a nurse for the last 10 years. I’d bring both these skills sets to crafting curriculum and training nurses and home health aides at your organization and ultimately help strengthen your workforce and the care your patients receive.

Sincerely, Kathy Ramirez

Cover letter closing example 5:

Through my internship and academic experiences in mechanical engineering, along with my involvement in UVA’s National Championship Robotics team—where the ability to translate theory to real world application and troubleshoot under pressure was really put to the test—I’ve developed design a strong skill set that will add value to City Inc’s product development team. I would be thrilled to speak with you further about how I can contribute. Thank you for your time and consideration, and I look forward to hearing from you.

Respectfully, Sarah Zimmerman

Cover letter closing example 6:

With my strong track record of selling software to small businesses, I think I could be a great addition to Real Company as you expand into this market. I’d welcome the opportunity to learn more about your planned product offerings for this segment and discuss how my expertise might contribute to the development, marketing, or sales of these products.

Best, Asif Hasan

Lily Zhang contributed to this article. 

How to end your cover letter on a high note

A strong cover letter introduction makes a hiring manager want to know more about you. However, a strong conclusion is what compels them to call you in for an interview. Ending your cover letter with confidence is essential if you’re looking to make a great impression and have a chance at getting the job you want. Learn a few tips to balance poise and tenacity in your cover letter ending.

Why craft a compelling conclusion

Many cover letter articles reiterate the importance of starting off strong, showing enthusiasm, and showcasing your skills and experience. However, it’s just as crucial to maintain that enthusiasm throughout the letter, keeping the reader interested and convincing them you’re the best candidate for the position. 

Learning how to end a cover letter with a good conclusion ensures your letter is compelling from start to finish. A strong conclusion also gives you another chance to hook the reader in. Your entire letter has been about convincing the hiring manager you have the background and traits to succeed in the role. Your conclusion is what seals the deal and makes them excited to interview you.

Key points in crafting a strong cover letter ending

Writing a compelling cover letter ending is an important skill for job seekers who want to make it past the application stage. Here are several tips you should keep in mind as you craft your cover letter closing paragraph.

Express gratitude

Hiring managers are busy people who may receive hundreds of applications for every job opening. This means they have a lot to read through, and it’s likely they appreciate candidates who acknowledge this fact by showing gratitude in their cover letters.

As you search for advice about how to end a cover letter, don’t underestimate the power of thanking the hiring manager for taking the time to read it. Good cover letter templates will show you how to devote one line of the last paragraph to letting them know you see their effort and appreciate their consideration of your candidacy.

Reiterate your interest and enthusiasm

Hiring managers don’t just want to interview any candidate. They want to focus on those who are clearly excited about the job. You’ve just spent the majority of your letter convincing the hiring manager that you’re perfect for the role. Don’t let go of that enthusiasm in the end.

Instead, reinforce your excitement by restating why you want to join the company. Tweak your cover letter examples so that they state exactly what you can contribute to the role that will help the business grow and accomplish its strategic mission.

Summarize your main points 

If you’ve structured your cover letter introduction and body paragraphs the way most cover letter and resume articles advise, you have likely already talked at length about the details of your experience and achievements. The closing paragraph is the perfect place to summarize that information to reiterate your suitability for the job.

Tell the hiring manager again why you are qualified for the position. Then, let them know that you believe these qualifications would make you a suitable employee to help them take things to the next level. 

This will ensure that your cover letter does more than just restate what’s already in your resume . It allows you to go the extra mile by showing the hiring manager how your skills work together to make you the perfect candidate.

Call to action

One critical tip for how to end a cover letter strongly is to convey your eagerness to go further in the candidate selection process. At the end of your letter, use an actionable statement to show the hiring manager that you desire to take the next steps and that you hope to be invited for an interview. 

This can be as simple as letting the hiring manager know you’d love to talk further about how you can be an asset to their team and inviting them to contact you to set up a meeting or interview. Then, tell them the best way to get in touch with you, providing your contact details for their convenience.

Remain professional 

When you’re learning how to end a cover letter, don’t forget that you are one professional writing a letter to another. For this reason, your language should always be cordial and convey a sense of respect for the person reading it. Well-structured cover letter and resume examples will help you identify a professional tone for crafting your application materials.

One way to remain professional is to use appropriate closing lines and salutations at the end of your cover letter. Some popular phrases that fit the bill here include “Best regards,” “Sincerely,” and “Respectfully.” You can also reiterate your gratitude with a line like “Thank you for your consideration.”

Although your follow-up won’t go into the cover letter itself, it’s still an important part of the application process. Consider sending one if you haven’t heard from the company about the status of your application within a reasonable timeframe (usually about one to two weeks). 

Following up on your job applications is good practice because it keeps your name in the minds of the hiring team and reinforces your interest in and excitement about the position. Doing this also ensures you’ll know immediately if additional information or next steps are needed.

Expert Tip:

At the very end of your letter, make sure to include information about any attachments you’ve included in your application. This may include your resume, references, or any documentation the hiring manager has requested. Doing so helps the hiring manager keep your application organized and ensures that they don’t miss anything you’ve submitted.

Cover letter ending example

Example 1: Marketing Director

I appreciate Greenworks’s mission to help corporations reach their sustainability goals. Both my professional experience and personal convictions are aligned with this pursuit. I would love to put my expertise as a marketing manager and my passion for the environment to work for your team. Please feel free to contact me by phone at 770-369-4241 during business hours if you would like to speak further about my qualifications. Thank you for taking the time to read my application and consider me for the Marketing Director position. I hope to hear from you soon.

Example 2: Social Worker

I want to thank you for taking the time to consider my application. It is my life’s greatest passion to fight for the vulnerable children of our city, and I would love to partner with Keep Hope Alive to help you ensure that no family goes hungry. If you would like to set up an interview to learn more about how my experience as a care coordinator can benefit your team, please feel free to reach out anytime via email at [email protected]. I look forward to hearing from you at your earliest convenience. 

Example 3: Barista

As a barista, I love great coffee. However, what I love the most about my career is getting the chance to make a customer’s day a little brighter. I would love the opportunity to combine my passion for lattes and my desire to help others by serving the customers at Busy Bee Cafe. If you would like to see my skills in action or learn more about my qualifications, please give me a call at 410-733-9622. Thank you for your time and consideration. I eagerly await your call.

You’ve spent the majority of your letter convincing the hiring manager you’re perfect for the role. Don’t let go of that enthusiasm in the end.

Make your cover letter ending as strong as the beginning

Learning how to end a cover letter well is just as important as writing a great introduction. The ending is what convinces the hiring manager that you are a candidate they want to interview.

To write a strong cover letter ending, summarize your qualifications and tell why they make you the best candidate. Then, reiterate your enthusiasm and restate why you want to join the company. Don’t forget to use professional language throughout, convey a sense of gratitude, and include a call to action that expresses your interest in a meeting or interview.

If you’re trying to figure out how to end a cover letter, examples are key. When you use cover letter and resume templates to guide you, you’ll learn how to structure your materials so that they appear polished and professional. Not only can these templates get you one step closer to the perfect cover letter ending, but they may also help you land more interviews for jobs in your field.

Get ahead of the competition

Make your job applications stand-out from other candidates.

How to Write an Effective Academic Cover Letter

Letter of Interest vs. Cover Letter: A 101 Guide

Achieving the Ideal Cover Letter Length

9 Professional Ways to Say “I Look Forward to Hearing from You”

Do you want to know the best ways to tell someone you’re excited to hear from them?

If you’re concerned “I look forward to hearing from you” is unprofessional or insincere, you’ve come to the right place.

This article will show you how to say “I look forward to hearing from you” professionally.

Is It Professional to Say “I Look Forward to Hearing from You”?

It is professional to say “I look forward to hearing from you.” Generally, it’s a formal way to show someone you’re excited about an upcoming meeting you have with them.

For the most part, it’s not rude . Therefore, it’s a great phrase to include at the end of an email.

You can review this email sample if you’re still stuck:

Dear Miss Whitehead, I’m glad we got a chance to figure out the best time for us to meet. I look forward to hearing from you . Yours, Martin Tied

You can also make things more informal by using the following variation:

• I’m looking forward to hearing from you.
• It’s a professional way to show you’re excited about a meeting.
• It’s direct and sincere.
• It’s a little bit overused.
• It’s generic and doesn’t always impress the recipient.

So, “I look forward to hearing from you” works really well in professional contexts. But that doesn’t mean it’s the only suitable phrase.

Keep reading to learn how to say “I look forward to hearing from you” positively and formally. We’ve gathered a list of some great synonyms to show you what else works.

What to Say Instead of “I Look Forward to Hearing from You”

• I eagerly await your response
• I anticipate your feedback
• I’m looking forward to your reply
• Your prompt response is highly anticipated
• I’m keen to receive your thoughts
• I look forward to your input
• I’m eager to hear from you soon
• I eagerly await your feedback
• I’ll wait to hear back from you

1. I Eagerly Await Your Response

Let’s kick things off with “I eagerly await your response.”

Generally, this is a formal and direct way to show someone you’re excited to hear from them.

It tends to keep things sincere and positive , which goes a long way in emails.

For instance, you can use it when writing to a recruiter . If you’re waiting to hear back after an interview, this phrase works wonders.

After all, it shows you’re really keen, which might play in your favor. It’s a good chance for you to show the employer that you’re really serious about the job.

Check out this email sample to learn a bit more if you’re still unsure:

Dear Ms. Monster, I really enjoyed meeting with you on Monday. Please let me know as soon as you have an update regarding my application. I eagerly await your response . Best, Ryan Sophia

2. I Anticipate Your Feedback

Also, it’s good to write “I anticipate your feedback” instead of “I look forward to hearing from you.”

For the most part, this is formal and clear . Honestly, you can’t get more direct than this, so it’s a great way to let someone know what you want to receive from them when they’re ready to reply.

Mentioning “feedback” shows you’d like someone to construct an informative email in response. Therefore, it works best when you’ve sent them something that requires some feedback.

For example, you can use it when writing to your employer . It works well in a professional email when you’d like to get their verdict on something.

Also, you can review this example to learn a bit more:

Dear Ms. Kaitlin, I’ve attached the project file for you to peruse when you have a spare moment. I anticipate your feedback . Yours, Clara Smith

3. I’m Looking Forward to Your Reply

You can try using “I’m looking forward to your reply” as another way to say “I look forward to hearing from you.”

This is a good way to encourage a prompt and positive response from someone.

Generally, you can use it when sending a job application . It works well if you use something like this in an email with your CV or cover letter attached.

After all, it’s formal and respectful . So, if it’s your first time engaging with the employer, it’ll be a chance for you to give them a great first impression.

Feel free to review this sample email if you still need help with it:

Dear Hiring Manager, I have attached my cover letter and resume in response to your job listing. I’m looking forward to your reply . Yours, Steven Moss

4. Your Prompt Response Is Highly Anticipated

Try “your prompt response is highly anticipated” as a formal synonym for “I look forward to hearing from you.”

Generally, this is effective when you want to encourage speed from a reply .

Therefore, it’s best to use this when you have a bit of authority over the recipient.

For instance, it’s good to use when emailing an employee . You might use it when you need to hear whether they’ll be attending a meeting you will arrange.

If you’re still confused, this example will clear things up:

Dear Maria, The meeting will be held on Friday at 3 pm, so I’d like you to confirm your attendance by Thursday. Your prompt response is highly anticipated . All the best, Charlotte Blower

5. I’m Keen to Receive Your Thoughts

You can also write “I’m keen to receive your thoughts” as a formal way to say “I look forward to hearing from you.”

Using “receive your thoughts” suggests that you’d like to hear someone’s feedback or ideas relating to your email.

Therefore, it’s effective when contacting a colleague . If you’re working on the same team project, something like this will go a long way to building a good channel of communication.

Also, it’s worth reviewing this email sample to learn more:

Dear Damin, I hope you appreciate some of the ideas I’ve got to share regarding this project. I’m keen to receive your thoughts . Best regards, Jenny Wilcox

6. I Look Forward to Your Input

You will also benefit from writing “I look forward to your input.” This is a great way to quickly ask for advice or feedback .

Generally, you can use this when you’d like to know what someone thinks of your work without being complicated.

It’s not overly wordy. Instead, it’s short and to the point . So, it’s one of the better ways to show someone you’d like to hear more from them.

Try it when contacting your employer . It lets them know immediately what you expect from their next reply.

Check out the following email sample to learn a bit more about how to use it:

Dear Miss Jills, Here are the numbers you wanted me to get ready before your presentation. I look forward to your input . Best, Tom Walker

7. I’m Eager to Hear From You Soon

For something a bit more friendly , you could write “I’m eager to hear from you soon.” Don’t worry; just because it’s friendly doesn’t mean it can’t work professionally. It’s still suitable for most email situations.

For example, you can write something like this when contacting a customer .

If you’re responding positively to a complaint or query they had, this is a good way to keep the peace. It shows you’re excited to hear from them and that you hope they remain positive.

Also, you should check out this example to learn a bit more about it:

Dear Mr. Tomlinson, Of course, I understand your issues and have remedied the situation for you. Please let me know if everything works accordingly. I’m eager to hear from you soon . Berry Mantra

8. I Eagerly Await Your Feedback

Try “I eagerly await your feedback” if you’re unsure how to ask for criticism. It’s a simple yet effective way to show someone you’d like to hear their thoughts.

For instance, you can use this when writing to a teacher . If you’ve recently handed in an assignment, something like this could work quite well.

It’s formal and respectful , suggesting that you’d like someone’s verdict on your work. More often than not, a teacher will be happy to respond to this with helpful advice.

You should check out this email example if you still need help:

Dear Ms. Kennett, I’ve completed the assignment and attached it for your perusal. I eagerly await your feedback ! All the best, Sarah Catford

9. I’ll Wait to Hear Back From You

Finally, we recommend writing “I’ll wait to hear back from you.” This is a bit more snappy and direct , so you need to be careful before using it.

For instance, it works best when you’re speaking from a position of authority. Do not use it when contacting someone superior to you (like your boss).

However, using it when writing to an employee shows you expect them to respond soon.

It’s not quite as positive, but it’s a good way to encourage a quick reply .

Check out this example if you still don’t get it:

Dear Mario, This is a good idea, and I think we should meet soon to discuss more about this. When are you free? I’ll wait to hear back from you . Sean Woodland

• 9 Other Ways to Say “Thanks for the Invite”
• 10 Formal Synonyms for “Many Thanks”
• 10 Ways to Say “I Hope Your Week Is Off to a Good Start”
• 9 Professional Ways to Say “I Don’t Know”

We are a team of dedicated English teachers.

Our mission is to help you create a professional impression toward colleagues, clients, and executives.

© EnglishRecap

12 Detailed Examples: Follow-Up Email After an Interview

Nailing the job interview is a big accomplishment, but what comes after can truly set you apart from other candidates. A well-crafted follow-up email not only shows your professionalism but also your continued interest in the position. In this article, we’ll guide you through the process of creating the perfect follow-up email to help you land your dream job.

Timing is crucial when sending a follow-up email, and knowing when to hit “send” can make all the difference. In general, you’ll want to send your message within 24-48 hours of the interview. This ensures that the conversation is still fresh in your interviewer’s mind, while also allowing you to express your eagerness to move forward with the opportunity.

Throughout this article, we’ll be exploring a variety of follow-up email examples and templates that cater to different scenarios. Whether you’re looking to thank your interviewer, address any concerns, or simply remind them of your unique skills, these examples will help you ensure you’re putting your best foot forward in your pursuit of the job.

Related: How to Write a Perfect Thank You Email After an Interview

10 Best Examples & Templates of An Interview Thank You Email

• How Long Does It Take to Hear Back From an Interview?

What to Wear to an Interview (and Mistakes to Avoid)

The Importance of Follow-Up Emails

Building relationships with hiring managers.

Sending a follow-up email after an interview helps in building a relationship with the hiring manager. By expressing your gratitude and appreciation, you show that you value their time and the opportunity to discuss the role. A well-crafted follow-up message can make you more memorable and leave a positive impression on the interviewer.

Example : Subject: Thank you for the opportunity, [Hiring Manager’s Name]

Dear [Hiring Manager’s Name],

I enjoyed speaking with you today about the [position name] opportunity at [company name]. I appreciate the time you took to discuss the role, and I am excited about the prospect of joining your team.

I look forward to hearing from you soon.

Best regards, [Your Name]

Reiterating Interest and Enthusiasm

A follow-up email is a great way to reiterate your interest in the role and enthusiasm for the company. Your email should focus on key points from the interview and indicate how your skills and experience align with the company needs.

Example : Subject: Great conversation about [position name] at [company name]

Hi [Hiring Manager’s Name],

Thank you for the insightful discussion we had yesterday regarding the [position name] role at [company name]. I was particularly excited to learn about your plans for [specific project or department], and I believe that my experience in [your area of expertise] would make a valuable contribution to those goals.

I’m very interested in joining your team and look forward to the next steps in the hiring process.

Kind regards, [Your Name]

Professionalism and Courtesy

Sending a follow-up email demonstrates professionalism and courtesy, which are qualities that many hiring managers look for in candidates. It shows that you are proactive and genuinely interested in the role. Be sure to maintain a polite and professional tone throughout your message.

Example : Subject: Appreciate your time, [Hiring Manager’s Name]

I wanted to thank you for providing me the opportunity to interview for the [position name] role at [company name]. It was a pleasure speaking with you, and I appreciated learning about the company culture and the challenges involved in the position.

I look forward to the possibility of working together and await your decision.

Sincerely, [Your Name]

Timing Your Follow-Up Email

The 24-hour rule.

Sending a follow-up email within 24 hours after your interview is preferable. It demonstrates that you’re proactive, organized, and genuinely interested in the position. This is your opportunity to express gratitude for the interview and reiterate your enthusiasm for the job.

Template: Subject: Thank you for the interview – [Your Name]

Dear [Interviewer’s Name],

Thank you for taking the time to meet with me yesterday about the [position] role. I enjoyed our conversation and was especially excited about [specific detail you discussed]. I believe that my experience in [relevant experience] makes me a strong candidate for this position.

Looking forward to the next steps in the hiring process. Please let me know if there is any additional information I can provide.

Best regards,

[Your Name] [Your Email Address] [Your Phone Number]

After Receiving Feedback

If you’ve received a response to your initial follow-up email or further feedback from the interviewer, be sure to reply promptly. Ensure to address any concerns or questions they might have while continuing to display your interest in the position.

Example: Subject: Re: Feedback on Interview – [Your Name]

Thank you for your response and for providing constructive feedback on our interview. Based on your suggestions, I have [action taken to address concern]. I hope this addresses your concerns, and I look forward to discussing the potential of working together further.

Kind regards,

When to Send a Second Follow-Up

In some cases, you might not receive a reply to your initial follow-up email. If a week has passed without any communication, it’s acceptable to send a second follow-up email expressing your continued interest and inquiring about the status of the hiring process.

Example: Subject: Checking In – [Your Name]

I hope you’re doing well. I wanted to follow up on our conversation from last week regarding the [position] role. I am still very interested in joining your team and wanted to inquire about the progress in the hiring process.

Please let me know if there is any update or if I can provide any further information.

Thank you and best regards,

Related: Interview Follow-up Email Examples (1 day, 1 & 2 weeks)

Crafting Your Follow-Up Email

Subject line and greeting.

When crafting the subject line for your follow-up email, make sure it’s concise, clear, and includes the phrase “thank you” or “follow-up.” This ensures your email stands out in their inbox.

Subject line examples:

• Thank You for the [Job Title] Interview
• Following Up on the [Job Title] Interview
• [Your Name] – [Job Title] Interview – Thank You

Start your email with a friendly and professional greeting that addresses the interviewer by name. Related: How to Start a Letter (and Mistakes to Avoid)

Expressing Gratitude and Reinforcing Interest

Begin by thanking the interviewer for their time and consideration during the interview process. Show genuine appreciation for the opportunity to learn more about the company and the position. Reinforce your interest in the role, mentioning specific aspects of the job or company that you find appealing. This demonstrates both your enthusiasm for the position and your understanding of the company culture.

Adding Additional Information and Value

Your follow-up email is a great opportunity to reinforce your skills and experience, or even share any information you may have forgotten during the interview. You can include a brief anecdote that highlights your problem-solving skills, teamwork, or adaptability. If you discussed a specific challenge the company is facing, provide a fresh perspective or solution you’ve been thinking about.

Closing and Sign-Off

Before signing off, express your eagerness to hear about the next steps in the process. Also, reiterate your availability for a follow-up conversation or to provide any additional information the interviewer might need. Close with a gracious sign-off like “Best regards” or “Sincerely,” followed by your full name. Related: How to End an Email Professionally (Examples)

Here are a few examples for each sub-section:

Examples: Step 1, Greeting

• Hi [Interviewer’s Name],

Examples: Step 2, Expressing Gratitude and Reinforcing Interest

• Thank you for taking the time to discuss the [Job Title] position with me. I am very excited about this opportunity and believe that my skills align perfectly with the company’s goals.
• I appreciate the opportunity to learn more about [Company Name] and your team’s vision. The [Job Title] role sounds like a great fit, and I am excited about the possibility of contributing to the company’s success.

Examples: Step 3, Adding Additional Information and Value

• During our conversation, you mentioned the importance of [skill or requirement]. In my previous role as a [Job Title], I successfully [accomplishment or experience] that I believe would make me a valuable asset to your team.
• After reflecting on our interview and the company’s needs, I wanted to share an idea that I believe could benefit [Name of project or issue]. My experience in [relevant skill] could help streamline the process and improve efficiency.

Examples: Step 4, Closing and Sign-Off

• I look forward to hearing about any updates on the position and am happy to provide any further information if needed. Sincerely, [Your Full Name]
• If there are any further questions, please don’t hesitate to reach out. I look forward to taking the next steps in the hiring process. Best regards, [Your Full Name]

Adapting to Different Interview Situations

After a phone interview.

After a phone interview, try to send a follow-up email within 24 hours to express your gratitude for the opportunity and to reiterate your interest in the position. Recap the key points discussed during the phone conversation, and emphasize your strengths and how you fit the role. Personalize the email by mentioning a specific detail or connection you made with the interviewer.

Example: Subject: Great talking with you today, [interviewer’s name]

Dear [interviewer’s name],

Thank you for taking the time to discuss the [job title] position with me today. I enjoyed learning more about [company name] and how the role aligns with my career goals. I believe that my experience in [industry or skill] would make me a valuable addition to your team.

During our conversation, you mentioned [specific detail from the interview]. This resonated with me because [explain how this connects to your experiences or interests]. I’m confident that my background in [relevant experience or skill] makes me a strong candidate for this position.

I appreciate the opportunity to further explore my potential with [company name]. I’m looking forward to the next steps of the hiring process. Please feel free to contact me if you have any questions or need additional information.

[Your name] [Your phone number] [Your email address]

Following a Second Interview

If you’ve had a second interview, it’s important to send another follow-up email, thanking the interviewers again for their time and expressing your ongoing interest in the role. To stand out, summarize the key takeaways from the second interview and highlight specific topics or connections relevant to the job requirements.

Example: Subject: Thank you for the [job title] second interview, [interviewer’s name]

I appreciate the opportunity to further discuss the [job title] position during our second interview today. It was a pleasure speaking with you and the team members, and I gained valuable insights into the role and how it contributes to [company name]’s success.

One aspect I found particularly interesting was [specific detail from the second interview]. I feel confident that my experience in [related skill or industry] will help me tackle similar challenges at [company name]. Moreover, the team’s focus on [company’s value or project] aligns with my professional aspirations.

Thank you once more for considering me for the [job title] position. I’m excited about the possibility of joining your team and eagerly await your decision.

Warm regards,

No Response after Previous Follow-Up

If you haven’t heard back after sending a follow-up email, you can send another one after a week or two. Keep it polite and concise, expressing your continued interest in the role and your appreciation for the opportunity to interview.

Example: Subject: Checking in on the [job title] position, [interviewer’s name]

I hope this email finds you well. I wanted to follow up on the [job title] position, as I haven’t received an update regarding the hiring decision. I understand that these processes can take time, and I wanted to reiterate my interest in joining the [company name] team.

Please let me know if you need any additional information from me or if there is an update on the status of my application. I appreciate your time and consideration.

Related: Interview Follow-up Email Examples (1-2-3 weeks)

Interview Follow-up Email Examples and Templates

Job interview follow-up email template.

Subject: Thank You – [Your Name]

Thank you for the opportunity to interview for the [Job Title] position yesterday. I enjoyed our conversation about [specific topic you discussed], and I’m excited about the prospect of joining the [Company Name] team.

I look forward to the possibility of contributing my experience in [Your relevant skills/fields] and collaborating with the team on [specific project/goals].

Please don’t hesitate to reach out if you have any additional questions or require any further information. I appreciate your consideration and hope to hear from you soon.

Phone Interview Follow-Up Email Template

Subject: Thank You for the Phone Interview – [Your Name]

Hello [Interviewer’s Name],

I wanted to express my gratitude for our phone conversation today regarding the [Job Title] role at [Company Name]. I enjoyed speaking with you about [specific topic you discussed], and I appreciate the time you took to provide insights into the company’s goals and culture.

The more I learn about [Company Name], the more excited I am about the opportunity to contribute my skills and experience in [Your relevant skills/fields] to help the team achieve its objectives.

If you need any additional information or have further questions, please feel free to contact me. I look forward to hearing from you regarding the next steps in the hiring process.

Second Interview Thank You Email Template

Following up with a thank you email after your second interview is crucial to express your continued enthusiasm for the role. Here’s how you can structure your email:

Subject: Thank You for the Second Interview – [Your Name]

I wanted to extend my appreciation for the opportunity to participate in the second interview for the [Job Title] position at [Company Name]. It was a pleasure to meet additional members of the team and learn more about [specific aspects of the role].

I continue to be excited about the prospect of joining the team at [Company Name] and believe that my experience in [Your relevant skills/fields] will be a valuable asset for achieving the company’s goals.

Please don’t hesitate to reach out if you need any further information or have any concerns. I appreciate your time and consideration and look forward to hearing about the next steps in the hiring process.

Common Mistakes to Avoid

Overlooking proofreading.

One common mistake to avoid is overlooking proofreading. Always double-check your follow-up email for any errors in grammar, spelling, and punctuation. It’s crucial that your email appears professional and polished to make a strong impression. Consider using grammar tools like Grammarly to help catch any potential mistakes.

Being Too Casual or Overly Formal

Another mistake to avoid is being too casual or overly formal in your follow-up email. Keep the tone professional but approachable. It’s essential to strike a balance between showing enthusiasm for the role and respecting the formality required in corporate communications. Avoid using slang, emojis, or overly complicated language.

Too casual: “Hey there, just wanted to say I had a great time chatting with you!”

Overly formal: “Dear esteemed interviewer, I am writing to express my sincerest gratitude for our engaging dialogue.”

Appropriate: “I appreciate the time you took to discuss the position and company goals with me.”

Failing to Customize the Template

Lastly, avoid using a generic template without customizing it to reflect the specific situation and company. Be sure to mention the company name, position, and any key discussion points from the interview. Highlight relevant soft skills you possess that would benefit the role and the organization.

Generic: “I wanted to express my interest in the position we discussed during the interview.”

Customized: “I am excited about the opportunity to contribute my project management and teamwork skills as a Marketing Coordinator at XYZ Company.”

Going Beyond Email

Handwritten thank you note template.

A handwritten thank you note can leave a lasting impression on your interviewer. It shows you put in extra effort and value the opportunity. Make sure your note is concise and well-crafted. Choose quality stationery and use legible handwriting. Begin expressing gratitude for the interview, then mention a specific point discussed to make it personal. Reiterate your excitement for the position and make sure to sign your name.

Dear [Interviewer’s Name], Thank you for taking the time to discuss the [job title] role with me. I appreciated learning more about how your team handles [specific topic]. I believe my experience in [relevant field] would complement your team’s goals. I’m excited for the chance to be a part of [company name] and contribute to its continued success. Warm regards, [Your Name]

A Follow-up Phone Call Example

A follow-up phone call can convey your enthusiasm and continued interest in the position. However, use discretion and respect the interviewer’s time. Wait at least a week after your initial follow-up email before considering a call. When you call, be polite, introduce yourself, thank the interviewer for the opportunity, and ask if there is any update on the decision process.

Example : “Hi [Interviewer’s Name],

This is [Your Name] calling regarding the [job title] position. I wanted to follow up and express my continued interest in the role. I enjoyed our conversation and believe I’d be a great fit for the team. Do you have any updates on the hiring process?”

Connecting on Social Media: Linkedin Message Template

Staying in touch with your interviewer on social media platforms, such as LinkedIn, can help strengthen your professional connection. First, ensure your profile is up-to-date and highlights your skills and achievements. Send a personalized connection request expressing appreciation for the opportunity and reiterate your interest in the role. Also, consider engaging with your interviewer’s content or company posts to demonstrate your genuine interest in their industry.

Example of Linkedin Message :

Hi [Interviewer’s Name], It was a pleasure discussing the [job title] role with you. I am excited about the opportunity to contribute to [company name] and grow professionally. I would be grateful to stay connected and learn more about your team and company updates. Best regards, [Your Name]

Frequently Asked Questions

Follow-up email timing.

Sending your follow-up email within 24-48 hours after the interview is ideal. This shows that you are proactive and interested in the opportunity. Don’t forget to account for weekends or holidays, as you want to ensure the email reaches the interviewer during business hours.

Best subject lines for interview follow-up emails

Effective subject lines are concise and relevant to the interview. Use something that can quickly remind the interviewer who you are and the position you discussed.

Example 1: “Your Name – Role Interview Follow-up”

Example 2: “Thank you for the Interview – Your Name”

Example 3: “Following up: Role and Your Name”

How to address the interviewer

In the beginning of your email, address the interviewer with their full name and title, using “Mr.,” “Ms.,” or another appropriate title. If you had multiple interviewers, send personalized emails to each person.

Example 1: Dear Mr. Smith,

Example 2: Hello Ms. Johnson,

Example 3: Good morning, Dr. Lee,

Related: How to Start a Letter (and Mistakes to Avoid)

How to thank the interviewer

Express your gratitude for the time and effort the interviewer invested in meeting with you. Personalize your thanks by mentioning a specific topic discussed or a moment that stood out.

Example 1: “I appreciate the time you took to discuss the marketing strategies your team utilizes.”

Example 2: “Thank you for your insights about the company culture and future growth plans.”

Example 3: “It was a pleasure learning about the team’s accomplishments and goals.”

How to reiterate interest

Reaffirm your enthusiasm for the role and explain why you believe you would be a great fit. Briefly highlight your relevant skills, experiences, or qualifications that could contribute to the team or company.

Example 1: “I continue to be excited about this opportunity, as I believe my background in finance will allow me to make impactful contributions to your team.”

Example 2: “The role aligns with my passion for digital marketing, and I am confident in my ability to drive successful campaigns.”

Example 3: “My project management experience and adaptability make me an ideal candidate for this fast-paced environment.”

How to check application status

Politely inquiring about the next steps or when you can expect to hear feedback is acceptable in your follow-up email. This will also indicate your continued interest in the position.

Example 1: “Could you please let me know what the next steps in the hiring process are? I am eager to continue our conversation.”

Example 2: “I understand you may need time to evaluate candidates, but I am curious when you anticipate making a decision.”

Example 3: “I appreciate your consideration, and I would be grateful for an update on the status of my application when it is available.”

Related: How Long Does It Take to Hear Back From an Interview?

• Interview Follow-up Email Examples (1-2-3 weeks)
• How to Write a Perfect Thank You Email After an Interview
• 10 Smart Examples of An Interview Thank You Email
• 3 Detailed Examples: Job Interview Request Email Responses
• 26 Examples of Smart Questions to Ask in an Interview

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Eleven Useful Synonyms for “I’m Looking Forward to Hearing From You”

Whether you want to sound formal or casual, we’re going to give you eleven alternatives to the phrase “I’m looking forward to hearing from you.”

“I’m Looking Forward To Hearing From You” Synonyms

I look forward to hearing from you is a standard email phrase often used in professional settings. Business-friendly alternatives you can use instead include:

• I’m eagerly awaiting your response.
• Your prompt response would be appreciated.
• Thank you for your timely response.
• I hope to hear from you soon.
• [Be direct and include a call-to-action]

There are also a few casual alternatives you can use in place of I’m looking forward to hearing from you .

Our Paraphrasing Tool can help you find even more synonyms for phrases like I'm looking forward to hearing from you .

“I’m Looking Forward To Hearing From You” Meaning

I’m looking forward to hearing from you is a phrase regularly used in email communication, especially in professional and academic settings. It indicates that:

• You’re eager to receive a reply.
• You’re hoping for a reply sooner rather than later.

The phrase is found towards the end of emails.

Dear Joe, Thank you for letting me run these propositions by you. I’m looking forward to hearing from you . Best, Alec

“I Look Forward to Hearing From You” vs. “I’m Looking Forward to Hearing From You”

Perhaps you’ve come across two variations of this phrase:

• I look forward to hearing from you.
• I’m looking forward to hearing from you.

Both are acceptable and both carry the same meanings. However, be careful not to use the following variations, as they are incorrect.

I look forward to hear from you.

I look forward for hearing from you.

I’m looking forward to hear from you.

I’m looking forward for hearing from you.

The email expressions I look forward to hearing from you and I’m looking forward to hearing from you are direct and practical. There’s nothing technically wrong with using them in emails. The only problem is that they are used so frequently, they often go unnoticed. In other words, the message they carry isn’t as powerful as it should be.

For that reason, we’ve compiled a list of professional and casual alternatives you can use in place of I’m looking forward to hearing from you

“I’m Looking Forward To Hearing From You ”: Business-Friendly Alternatives

Professional communication requires you to follow an appropriate standard. Below, you’ll find five business-friendly alternatives you can use in place of I’m looking forward to hearing from you.

Our Grammar Checker can help ensure your professional correspondence is free of errors.

1. I’m eagerly awaiting your response.

This alternative expresses that you’re enthusiastic to receive a reply.

Betty, Thank you for taking the time to interview me. I’m eagerly awaiting your response. Sincerely, Jeremiah

2. Your prompt response would be appreciated.

This I’m looking forward to hearing from you synonym is best reserved for colleagues, coworkers, or employees, not employers.

Winston, I need to know what the final estimate was. Your prompt response would be appreciated . Thanks, Liza

3. Thank you for your timely response.

If time is of the essence, then this alternative best signals that a time-sensitive response is needed.

Dear Georgette, Can you please forward the emails from the contractors? I need to review their proposals before proceeding. Thank you for your timely response . Best, Antoine

4. I hope to hear from you soon.

Another alternative you can use in place of I’m looking forward to hearing from you is I hope to hear from you soon. It expresses both that you’re expecting a timely response and looking forward to the content of the email.

Dear Ms. Cunningham, I’m pleased to inform you that your design has been selected. Attached to this email are the requirements that need to be completed. I hope to hear from you soon . Best, Lorraine Williams

5. Please keep me informed of any updates.

Although not exactly synonymous with I’m looking forward to hearing from you, this option indicates that a timely response is expected, especially if any changes or updates arise.

Colin, Going forward, I’ll need to communicate with Mrs. De la Cruz about anything pertaining to the construction. Have you heard anything new? Please keep me informed of any updates . Thank you, Sarah

6. [Be direct and include a call-to-action]

An effective alternative to I’m looking forward to hearing from you is to be direct and write a specific call-to-action. For example, if you’re writing to your colleagues, you can specify when you’re expecting a response (but try to steer clear from this if you’re writing to your boss or supervisor, unless absolutely necessary).

Riley, I appreciate all your help with the project. You have really helped us move things along quickly. Would it be possible for you to complete the final forms by Wednesday, 5:00 PM ? Thank you, Annie

“I’m Looking Forward to Hearing From You”: Casual Alternatives

If you’re communicating with a friend or relative, you might, in fact, be looking forward to hearing from them, but want a more casual way of saying so. Below you’ll find five informal ways of saying I’m looking forward to hearing from you.

7. I can’t wait to hear from you.

Consider this option the casual way of saying I’m eagerly awaiting your response.

Lou, How’s the vacation going? Tell me everything! I can’t wait to hear from you. Your favorite sister, Belle

8. I’m excited to hear from you.

Like the alternative above, this synonym also indicates that you’re eager to receive a response.

It was so nice to catch up yesterday during lunch. I’m curious what was the news you had to share with me but had to wait until today! I’m excited to hear from you .

9. We’ll talk soon.

This I’m looking forward to hearing from you alternative signals that the conversation is expected to continue.

Edward, It was nice running into you and your family. We should set up a play date for our daughters. We’ll talk soon . Best, Tim

10. I’m always happy to hear from you.

This alternative shows that a response is enthusiastically appreciated and expected.

Sienna, Thanks for reaching out with such a kind message. Your words were very touching. I’m always happy to hear from you . Love, Elizabeth

11. Keep me posted.

Consider this an informal call-to-action, in which you’re requesting that the recipient keep you informed about any relevant updates.

Kim, are we still planning a party for dad? Keep me posted !

When To Use “I’m Looking Forward To Hearing From You” or Its Alternatives

I’m looking forward to hearing from you is like I’m sorry for the inconvenience in the sense that it can be considered an email cliché that has lost its sincerity and effectiveness.

Use the synonyms listed above to improve your email communication. Go even further and write error-free emails by using LanguageTool as your writing assistant. Not only will this advanced, multilingual spelling and grammar checker provide alternatives to overused expressions, but it will also make sure your writing is immaculate by checking for errors and suggesting stylistic improvements.

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Second Interview Thank You Email Examples and Guide

• Aug 31, 2024

Securing a second interview is a significant milestone in the job search process , demonstrating that you’ve impressed the employer enough to warrant further consideration.

However, the journey doesn’t end with the meeting itself; a well-crafted second interview thank-you email can play an important role in reinforcing your enthusiasm for the occupation.

In this article, we’ll explore the essential elements of writing a compelling email after a second interview , including tips on structure, tone, and content.

What is a second interview?

A 2nd interview is a follow-up meeting that typically occurs after a candidate has successfully navigated the first stage, particularly if that was conducted via video . It usually signifies that the employer is interested in learning more about you and assessing your fit for the position in greater detail.

Why send a thank you letter after a second interview?

Writing a post-interview email may seem like a small gesture, but it carries significant weight in the hiring process.

This follow-up communication is more than just a courtesy; it plays a crucial role in solidifying the impression you’ve made and reinforcing your interest in the employment.

Below are some reasons why should you send a thank you email after a second interview:

• A thank you note reflects your professionalism , showing that you appreciate the time and effort the interviewers invested in meeting with you.
• Sending a gratitude email allows you to reiterate your enthusiasm for the company.
• A letter after the interview gives you an additional opportunity to address extra questions . You can clarify any responses or add information that strengthens your candidacy.
• It helps you recap and emphasize key aspects of your discussion, particularly those that align with the employer’s needs and your skills.
• Following up demonstrates your good manners and can positively influence HR perception of you as a potential colleague.
• A well-written second interview thank you letter showcases your communication skills and attention to detail.

How to write a second interview thank you email?

Crafting a thoughtful gratitude letter can significantly impact the hiring decision.

Here’s a step-by-step guide to help you compose a compelling post-interview email:

1. Start with a polite greeting

Begin your thank you note with a respectful and personalized greeting. Address the interviewer by name, using the appropriate title (e.g., Ms., Mr., Dr.) .

2. Express gratitude

Clearly state your appreciation for the opportunity to meet again and for the time they took to discuss the role with you.

Thank you for taking the time to meet with me for the second interview. I greatly appreciate the opportunity to learn more about the team.

3. Reiterate enthusiasm

Reaffirm your interest in the company. Highlight what excites you about the firm and how it aligns with your career goals .

I am even more enthusiastic about the opportunity after our discussion. The insights you shared about the current projects and the organization’s vision have further solidified my interest in your organization.

4. Address key discussion points

Mention specific topics from the interview that stood out to you. This shows that you were engaged and attentive to details.

Our talk about the new product launch was particularly exciting, and I am enthusiastic about the possibility of contributing to its success.

If there were any points you didn’t fully cover or if you have additional information to share , a thank you note after the second interview is a good place to include it.

After our conversation, I realized I did not fully reveal how my previous role involved managing multi-channel campaigns and analyzing their impact on brand growth.

6. Show willingness to provide more information

Offer to answer any further questions they might have.

Please let me know if there are any other details or documents you need from me as you continue your decision-making process.

7. Close professionally

End your post-interview thank you email on a positive note, expressing your appreciation once again.

When to send 2nd interview thank you email

Aim to write your gratitude email within 24 hours of your second interview . This shows promptness and reinforces your enthusiasm while the interview is still fresh in the minds of the recruiters.

If you’re in another time zone or if your interviewers work in different shifts, consider sending the follow-up after the second interview during their working hours.

Avoid submitting late in the evening or at weekends , unless you know that recruiters are likely to be checking their email.

Second interview thank you email examples

Here are several samples of letters you can use as a template. Each example is tailored to different scenarios to suit various tones and levels of formality.

Second round interview thank you email for marketing coordinator

Dear Ms. Johnson, Thank you for the opportunity to meet with you again yesterday regarding the Marketing Coordinator position at Bright Horizons Media. I appreciated the chance to discuss how my background in digital marketing aligns with your team’s objectives. Our conversation about the upcoming social media campaign was particularly inspiring. I am excited about the opportunity to bring my experience in content creation and analytics to contribute to the campaign’s success. Please let me know if there is any additional information I can provide. I look forward to the next steps in the process. Best regards, Jessica Lee 555-123-4567 [email protected]

Follow-up after the second interview for executive assistant

Gratitude email to send after an interview for financial analyst

Dear Dr. Martinez, Thank you for the engaging conversation during our second interview for the Senior Financial Analyst position at Apex Capital Partners. I appreciated the opportunity to delve deeper into the strategic financial planning initiatives. I was particularly interested in our discussion about future merger analysis. My extensive experience with financial modeling and due diligence would allow me to contribute effectively to this project and support your team’s objectives. Please let me know if there are any additional materials I should provide. I am eager to bring my expertise to Apex Capital Partners. Sincerely, Rebecca Adams 555-654-3210 [email protected]

Post interview email for product manager

Second interview thank you email for a graphic designer

Dear Mr. Thompson, Thank you for meeting with me again about the Junior Graphic Designer position at Creative Visions Studio. I enjoyed our talk about the new branding project and am excited about the creative direction your team is pursuing. Our conversation about the design challenges you’re facing was particularly inspiring. I am enthusiastic about the opportunity to bring my skills in Adobe Creative Suite and visual storytelling to contribute to your projects. If you need any further information from me, please let me know. I look forward to the possibility of joining your team. Best regards, Samantha Brown 555-321-9876 [email protected]

Email to send after interview for HR manager

Thank you letter after the second interview for the director of sales

Dear Mr. Robinson, I wanted to extend my gratitude for the opportunity to discuss the Director of Sales position at Pinnacle Enterprises in more depth. I appreciated the insightful conversation and the chance to learn more about your team’s sales strategy. Our discussion on expanding market reach and increasing client retention was particularly valuable. I am confident that my track record in driving sales growth and leading high-performing teams aligns well with Pinnacle Enterprises’ goals. Thank you once again for considering my application. Please let me know if there are any further details or steps required. Warm regards, John Smith 555-456-7890 [email protected]

Sending a thank you email after a second interview is an integral part of the job application process that can influence your candidacy.

A well-crafted thank you note serves multiple purposes: it highlights your enthusiasm for the position, addresses any points you may have missed during the interview, and keeps you top of mind with the hiring team. By personalizing your message and directing it promptly, you can effectively strengthen your application .

Use this opportunity to convey your eagerness and suitability for the role, and stay engaged as you await further updates.

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Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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