what is resume covering letter

How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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The Ultimate Cover Letter Writing Guide

The complete guide to writing an effective cover letter.

Any of these sound familiar? The simple answer is yes, having an effective cover letter is completely necessary and highly recommended and we’ll tell you  why you need a cover letter as well as a resume!

When you’re applying for a job, whether it be for an  entry-level  position after graduating or for a high-level executive vacancy with a  professional resume , a  cover letter is essential to make your application stand out .

Without this extra introductory letter, a resume alone could easily be discarded by a hiring manager. CareerBuilder  estimates you’re  10% more likely to miss out on an opening  if you don’t include a cover letter.

Writing a good cover letter  it’s not a skill many many people master, but that doesn’t mean it’s an impossible feat!

With our complete  cover letter guide , you’ll learn  how to write a cover letter  that will attract the hiring manager and convince them to read your winning resume.

What is a cover letter?

A cover letter is an extension to your job application.  It is not obligatory but including a well-written cover letter is  strongly advised by all human resource experts . By definition, a cover letter is an accompanying, explanatory letter.

All  jobseekers need a sales pitch  of sorts, they need to hook the reader and demonstrate to the hiring manager why they are the right person for the vacancy on offer. This style of  self-marketing for a job application  must come in the form of a  winning resume and cover letter combination  that complement one another.

A simple cover letter is an introduction to the candidate  behind the qualifications and experience. The aim is to show a prospective employer how you can take on the role and  what you can offer the company  in question.

Cover letters generally  follow a basic structure  and can be in either hard or digital format, that is to say, either printed and sent via regular mail or as a document scanned and attached to send digitally, or written directly in an  email cover letter .

Why include a cover letter on a job application?

If you want to stand any chance at all of  catching the eye of a potential employer , it is  imperative to include a cover letter  with your job application.

Simple – even if you  create an effective, outstanding resume , using all the right keywords and qualifications etc. it’s possible there are candidates more qualified than you or with more experience so it’s necessary to  add a cover letter to back up your resume  and allow the hiring manager to see more of your personal side that is relevant to the vacancy.

• The cover letter demonstrates your communication skills.
• The cover letter serves as an introduction to the resume.
• The cover letter can be used to emphasize certain skills, or mention skills that you couldn’t fit on the resume (it serves as an addendum).
• The cover letter is what you customize for each position, to show why you are the right person for “That” role, as opposed to the resume which stays pretty much the same for all applications.

A cover letter is the added value  that you need in a job application to ensure the call-back you’ve been waiting for.

To  create a unique, tailor-made job application , each candidate should use a cover letter to highlight their strengths and  elaborate on relevant achievements  that demonstrate their ability to take on the new responsibilities.

Is it practically always sensible and  appropriate to write a cover letter to accompany a resume for a job application  that should be customized for the role you’re applying to including any explanations of information that might be missing from the resume, such as employment gaps, traveling, periods of study etc.

The only time it is acceptable to not include a cover letter in your job application is if the job listing specifically requests that you do not.

Advantages of Writing a Cover Letter

A cover letter directly adds to the likelihood that you are called in for an interview and  gives you a better chance of being hired .

If you’re successful in  writing an effective cover letter , it will offer you the following advantages:

• Hiring managers will see your added effort
• Demonstrates you put in the time to learn about the company
• It will add a personal touch to your application
• It shows your enthusiasm for the opening
• Hiring managers will become acquainted with your best qualities

Knowing exactly what is in a cover letter will ensure that it gives you a  major advantage  over the other applicants.

What are the 3 Types of Cover Letters?

Adding a cover letter is almost always essential, but  choosing the appropriate letter  will also be key. Depending on the job post you are applying for, you will need to select the best type of letter to send along with your resume.

There are  3 types of cover letters  that you can send to a hiring manager. The 3 types are:

• Application cover letters
• Letters of Interest
• Email Cover letters

The letter you write is influenced by  whether you are going to apply for a job directly , citing a referral, or asking about vacancies that are not advertised.

Whatever the case may be, ensure that the cover letter is  specific to the job vacancy . It’s always important to avoid making a generic cover letter for every single job you apply for.

So, what are the 3 types of cover letters you should consider sending to a job recruiter?

Application Cover Letter

This is your  classic cover letter  that you send to a hiring manager when you spot a company advertising a job opening. When you want to directly apply for a position, it is mandatory to send this, unless you are specifically asked not to.

Using this letter, you can mention why you want to work for a specific company and why you are the perfect candidate for the position.

Letter of Interest

Say you notice a company that you would really like to work for. It fits your sector, and you know it offers great benefits and good pay. However, you  can’t find any openings  that match your skill set.

If that’s the case, you don’t need to sit around and wait for the company to have a job vacancy. You can take action with a letter of interest. This type of cover letter  states your interest in being employed  by a company that isn’t currently advertising any vacancies.

This type of letter goes by a couple of other names, such as:

• Letter of intent
• Statement of interest

Of course, since there is no vacancy there is no role you can specifically mention, which is the major difference between a letter of intent and a traditional cover letter. Your objective will be to  advertise yourself well enough  that an employer will just have to interview you.

Email Cover Letters

Over the years, the job application process has shifted to a nearly  100% online hiring process . Due to this, it may be necessary to send your cover letter  in an email  as part of your job application.

While applying, there may not be an option to upload your cover letter. Or maybe you would just like to send it in the  body of your email along with your resume . You can send it in one of two ways, in the body of your email or as an attachment (in PDF).

How to write a cover letter

A cover letter, although  short in length  generally, can take time to elaborate as it is important to get it right. Sometimes, due to the scarce space for writing, candidates find it difficult to know  what to include in a cover letter  and  what to leave out .

However, knowing  how to do a cover letter  can make all the difference to your job application and be the just the thing to capture the attention of a hiring manager.

A  professional cover letter  should be well-formatted, following a structure with a header, an opening paragraph, a second main paragraph, a final closing paragraph and a closing with signature/electronic signature.

To  begin writing a cover letter for a job application , candidates should analyze their skills, qualifications, accomplishments and experience to  decide which are the most fundamental aspects to include  in their personalized cover letter.

Next, each jobseeker will have to  select the most job-relevant  of these elements to include by  comparing them with the required or desired qualifications and experience  in the job description.

Finally, the applicant should choose some  memorable examples which demonstrate evidence  of each element included in their cover letter, aiming to  tell a story  which shows their aptitude concerning each skill or qualification.

Jobseekers should also ensure to explore  how to make a cover letter  for their specific role or industry because, similarly to resumes, each cover letter should be  tailored for the vacancy  and company to which it will be sent.

It is vital for candidates to  consider several factors when it comes to writing their professional cover letter . A jobseeker must review their  resume work history section  as well as any skills and honors included to find the  most pertinent experiences  that can be explored further. Detailing examples of when a candidate demonstrated certain abilities or expertise is how a candidate can convince a hiring.

One way to create a winning cover letter is to use an  online cover letter creator  or take advantage of cover letter templates as a stepping stone as well as checking out cover letter examples that can serve as a great source of inspiration for you to make your own  unique cover letter .

Our  cover letter builder  forms part of our resume builder and allows jobseekers to create a more complete job application. Users can write their cover letter with pro tips and design help thanks to our pre-designed templates. Read our  cover letter writing guide  to get to grips with  cover letter writing techniques  and tips before using our online cover letter builder!

How to Structure a Cover Letter

The  structure and layout of a cover letter  is essential to make sure the letter displays each point that you wish to get across  clearly and concisely . This means it’s necessary, in general, to follow a commonly-accepted format for an effective cover letter.

Similarly to a  resume format , designing and  writing a cover letter has certain rules  which should be adhered to in order to convey the necessary information in a brief and to the point introductory letter.

Check out some of the  cover letter best practices  as advised by human resources experts below:

• It’s imperative to  begin a cover letter with a header , including the candidate’s name and contact information as well as the date. This  primary cover letter section  can also include the job title, website and other relevant personal information.

Following this, the  letter should include the details of the company  and person to whom you are writing, with the full name, job title or team, company name and address.

• The main body of a cover letter should be divided into  three sections : an introduction, a bullet list of accomplishments followed by a paragraph highlighting skills, and a closing paragraph inviting the hiring manager to contact you. By using bullet points when detailing your achievements and capabilities, you can make sure that recruiters will be able to quickly pick out key information. This is especially important as studies have found that recruiters spend very little time reading each individual application.
• Finally, the letter should be electronically or physically signed with your full name in a formal manner.

The universally-accepted  cover letter length  is no longer than one letter page, which in total has about  250-300 words  for the main body of text.

Don’t  repeat information  or be too detailed because hiring managers simply do not have the time to read it all and will simply skip to the next one.  Resumes that run over 600 words  get rejected 43% faster and cover letters can easily fall into this trap too.

Keep your cover letter short and sweet and to the point!

Get more  cover letter formatting advice  in our guide on  how to format a cover letter  with tips and information about all aspects of a good cover letter structure.

Cover letter advice

The  importance of including a cover letter  with your job application is often overlooked by jobseekers of all categories, however this can seriously reduce your possibilities of getting an interview with a prospective employer.

Therefore you need not ask yourself  when to write a cover letter  because the answer is just that simple – it is  always appropriate to include a cover letter in your job application , unless the listing explicitly requests that you do not.

Check out the following  expert cover letter tips  to create a winning cover letter that will convince the hiring manager to give you a call:

• We may be quite repetitive with this one but the sheer quantity of resumes and cover letters that are disregarded simply for forgetting this  vital and basic rule  is incredible:  USE A PROFESSIONAL EMAIL ADDRESS  for your contact details and that does not include your current work email but a personal, suitable email address.
• It is essential to remember to  maintain your focus on the needs of the company  you’re applying to and the requirements and desired abilities of the ideal candidate for the role.  Do not focus on how you can benefit  by becoming a member of their team, but on how the team can make the most of your experience and knowledge.
• Remember to  highlight your transferable skills , especially in cases where you may not meet all the required qualities in the job description such as in student resumes and cover letters.
• Each  cover letter for a job application, cover letters for internships , for further study or even volunteer experience should be  tailored to their specific organization  and position with the pertinent keywords.
• Use specific examples to demonstrate the candidate’s individual capacity to take on the role and  tell a story with your cover letter  to convey more of your personality and passion towards the sector or profession.
• Towards the  end of a cover letter , each candidate should write a convincing finish to entice the hiring manager and in sales terminology “ seal the deal ”.
• Finally when you have completed your polished cover letter, potentially  one of the most important steps  in the process is to  PROOFREAD . Candidates should request that a friend, mentor, teacher or peer takes a look at their cover letter for not only  grammatical and spelling errors  but also any  unwanted repetition or unrelated information .

Some jobseekers doubt  whether a cover letter is necessary or not , but as most human resource professionals agree without a well-written cover letter, candidates lose the  possibility to demonstrate different aspects of their profile  from those included in their resumes which could easily be the deciding factor in your application!

An easy and fast way to write an effective cover letter for a job application is to employ an  online cover letter creator  that will offer advice on  how to complete a cover letter with examples  and HR-approved templates.

Cover Letter FAQs

What do employers look for in a cover letter, can a cover letter be two pages, what is the difference between a cover letter and a resume, should you put a photo on a cover letter.

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Resumes & Cover Letters

Creating your resume, gather information.

First brainstorm and identify what you have accomplished in terms of education, training, and experience. Start with what you are currently involved in, and then work backwards. This should be a comprehensive list which you will then edit to include only the most relevant information. Include any field work (internships), paid employment, volunteer work, activities, memberships, etc. The categories listed below may be helpful.

• Honors / Awards
• Field / Internship / Clinical / Student Teaching Experience
• Related Experience
• Research Experience
• Leadership Experience
• Professional Experience
• Management Experience
• Athletic Experience
• Military Experience
• Customer Service Experience
• Freelance Experience
• Performance Experience
• Training / Development Experience
• University Employment
• Community Service
• University Activities
• Memberships
• Study Abroad / Travel Experience
• Computer Skills 
• Language Skills / Certifications / Licensure  
• Continuing Education
• Publications
• Presentations

Create Experience Categories

Categories should be specific. Categories may include RELATED experience, ADDITIONAL experience, TUTORING experience, RESEARCH experience, LEADERSHIP experience, etc.

Describing Your Experience

Descriptions should demonstrate the "value" and relevance of your experience to the reader. Here are some things to consider when creating this section of your resume.

Edit & Pull it all Together

This is a critical point in resume development. You want your resume to be strong, not long.

• Survey your list and highlight the information that you clearly want your reader to know. Make sure to include information that most closely resembles the type of work you seek.
• Descriptions should use sentence fragments, not complete sentences. This helps keep your document concise. Do not use pronouns such as "I" or "we". Typically, use 3-4 sentence fragments for each key description, or use a bulleted format for your most important experiences. See sample resumes.
• Begin your sentence fragments with action verbs, e.g., "Developed and implemented creative unit on the environment." Avoid starting sentence fragments with "Responsible for ..."  For help with writing your sentence fragments, you can click here for a list of action verbs .

See the full list of sample resumes categorized by major/degree.

Creating Your Cover Letter

General guidelines.

• Always include a cover letter with any resume you send.
• Always address it to a specific person. If you do not have a name, call the organization and ask for the name and title of the person in charge of the department in which you want to work.
• Use an accepted professional format for your letter (see samples below). Make sure there are no spelling, grammatical, or typographical errors.
• Have someone proofread the letter for you.
• Limit your letter to one page.
• Make sure you follow through. If you indicate you will call within one week, make sure you do, or you will look disinterested and unreliable.

Opening Paragraph

• Clearly state what it is you are seeking, e.g., "I am interested in applying for the position of __________, advertised in the __________, on (date)".
• If you are applying to an organization that has not advertised, or has not been specific in its job posting, clearly state your objective, e.g., "I am interested in obtaining an entry-level position in sales."
• If an acquaintance of yours has given you a suggestion of someone you might contact, state this up front, e.g. "Bob Jones suggested I contact you regarding employment opportunities in your firm."
• After researching the organization, learning all you can about their services, and what their needs might be, clearly target your objective to match their needs/services.
• If the degree you hold is critical to the position, mention it in this section, e.g., "I hold a B.S. in Accounting from Nazareth University."
• Let them know you have done your homework; say something flattering about the organization (be specific if you can), e.g., "(Name of organization) has an excellent reputation (locally, nationally, globally) for __________ and I would like to become part of your team."

Body of Letter

• Write one or two paragraphs describing your education, special skills, talents, and accomplishments that will make you an asset to the organization.
• Focus on how you can be of value to the organization, rather than on how they can be of value to you.
• Become knowledgeable about the language (buzz words) typically used in the area you are pursuing; use this language in your letter.
• Highlight in detail particular aspects of your resume specifically related to your job target, e.g., "As indicated on the attached resume, I have experience in __________. Of particular importance to you might be my (accomplishments/skills/experience) in the area of ___________."
• Make the most direct possible connection between the job you are after and your experience/education.
• If you claim expertise in an area, be sure to substantiate your comments through examples of performance.

Closing Paragraph

• Be specific regarding your plan or action, e.g., "I will call you within (one week/two weeks) to arrange a meeting."
• Alternatively, you can indicate that you look forward to hearing from the employer (include your current phone number). It is, however, advisable for you to follow-up with the employer to check on the status of your resume/application.
• If you are looking for more information, clearly state this, e.g., "I am interested in more information regarding this position, and would appreciate an opportunity to meet with you."
• Thank them e.g., "Thank you for your consideration."
• Note enclosures at the bottom of the letter; indicate attachments or enclosures if appropriate. If you want, you can include what the enclosure is, e.g., "Enclosure: Resume."
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• Speech Pathology
• Creative Arts Therapy (Graduate)

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What’s the Difference Between a Cover Letter and a Letter of Intent?

Apply to a Job with Your Cover Letter

Appeal to an employer with your letter of intent, a different first impression.

Cover letters and letters of intent are similar documents you can use to contact a target employer in your job search. With either type of letter, you should aim for a confident tone that outlines your skills and presents you as a talented professional in your field. However, these two items have key differences and are used in different contexts. Cover letters are for pursuing individual jobs, while letters of intent are for pursuing companies that interest you in general.

Read on for an overview and examples of differences for each option, and tips on drafting the right letter for your purposes.

When you’re interested in a specific job opening, you should submit a cover letter. In virtually all cases, you’ll want to pair your cover letter with your resume – in fact the cover letter’s main purpose is to compel a hiring manager to read your resume more closely.

The five parts of a cover letter

1. Greeting (use “Dear Hiring Manager” or a variation ) 2. A “hook” or intriguing statement about one of your career highlights 3. A brief paragraph introducing yourself and explaining why the job (and possibly the organization) intrigues you 4. Several bullet points giving more details on your top highlights and qualifications 5. A “call to action” asking for an interview

Sample cover letter

Jasmine Brown, CATC 123 Convoy St, San Diego, CA 12345 | (123) 456-7890 | [email protected]

August 31, 2022

Mr. Caleb Morris Hiring Manager JDO Health Services (123) 456-7890 [email protected]

[1] Dear Mr. Morris:

[2] During my recent Substance Abuse Counselor internship, I was praised by my manager for performing thorough needs assessments and developing viable treatment plans for clients. I hope to bring that same level of diligence to your organization as a Substance Abuse Counselor.

[3] Your job posting jumped out at me, particularly the call for someone “focused on using cognitive-behavioral intervention methods to help people address substance abuse.” What motivates me most is helping efforts to combat the opioid crisis and other urgent drug problems in our city. I believe I can support these efforts based on my skill and experience in these areas:

• Communication: Effectively engaged with diverse groups and individuals, making sound use of cognitive-behavioral intervention methods
• Organization: Created and continually honed an efficient system for managing intake forms and other client documents
• Collaboration: Built positive relationships with other members of the treatment team, and submitted feedback and ideas that contributed to an updated mission statement

[5] I would welcome the chance to discuss your advertised Counselor position with you further. Please call or email me to arrange an interview. I will follow up with you soon to confirm you received my application and see if you have any initial questions. I appreciate your time and look forward to possibly hearing from you soon.

Jasmine Brown, CATC

When you’re generally interested in an organization that isn’t hiring at the moment, you should submit a letter of intent. This type of letter just gets you on the radar of an organization where you’d love to work, even though they don’t have any openings in your field currently. You don’t need to pair your letter of intent with your resume, since you’re not submitting a formal job application in this case.

The five parts of a letter of intent

1. Greeting (use “Dear Hiring Manager” or a variation) 2. A direct statement expressing your overall interest in the organization 3. A brief paragraph introducing yourself and explaining why the organization intrigues you 4. Several bullet points giving more details on your top highlights and qualifications 5. A “call to action” asking for an informational interview where you can discuss future opportunities

Sample letter of intent

[2] I write to express my interest in working as a counselor for JDO Health Services.

[3] I’m an entry-level counselor with strong recent academic and internship experience. Your group’s mission speaks to me, as I too am passionate about finding ways to help people address and overcome substance abuse challenges. What motivates me most is advancing efforts to combat the opioid crisis and other urgent drug problems in our city. I believe I can be an asset to your organization based on my skill and experience in these areas:

• Treatment Planning: Praised by my manager for performing thorough needs assessments and developing viable treatment plans for clients

[5] I would love to learn more about JDO Health Services and discuss any new counselor roles you may have available soon. I look forward to potentially telling you more about my skillset, and am available to talk at your convenience. Thank you for your time and consideration.

The strongest differences between the two types of letters are in their introduction (parts 2 and 3 above).

With a cover letter intro, your main goal is to catch the hiring manager’s attention and stand out in a pile of other applicants for the same job. But with a letter of intent, you’re sending a “cold” inquiry rather than responding to a job ad. The recipient won’t already know what your letter pertains to, so you need to dispense with the cover letter “hook.” Instead, take a more direct approach and state your purpose up front.

When you’re writing a cover letter, focus on showing your interest in the job at hand. (You can also express any interest you have in the employer, but that should be secondary.) By contrast, on a letter of intent your focus should be on the organization in general.

Use your letter of intent to explain what aspect of the organization appeals to you and connects to your career goals. Perhaps you identify with their mission. Or maybe you feel like you’re a great fit with their corporate culture. Or maybe you just love and use their products every day. Whatever the employer’s appeal to you is, impress that on the recipient. They may not have job openings in your field right now. But if any jobs open up later on, the hiring manager will be more likely to give you a call knowing the extra enthusiasm you’ll bring to their organization.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Build a Resume to Enhance Your Career

• How to Build a Resume Learn More
• Basic Resume Examples and Templates Learn More
• How Many Jobs Should You List on a Resume? Learn More
• How to Include Personal and Academic Projects on Your Resume Learn More

Essential Guides for Your Job Search

• How to Land Your Dream Job Learn More
• How to Organize Your Job Search Learn More
• How to Include References in Your Job Search Learn More
• The Best Questions to Ask in a Job Interview Learn More

Letter of Interest vs. Cover Letter: Key Differences and Best Writing Tips

Landing your dream job can be tough, especially in highly competitive fields. Knowing when to use a letter of interest vs. cover letter can help differentiate you as a candidate and catch a hiring manager’s eye as they sort through applicant information. So when should you use a letter of intent vs. cover letter? Find out in this comprehensive guide.

Understanding the purpose of each document

Letters of interest and cover letters serve distinct purposes in your job search. 

A letter of interest expresses your desire to work with a company even when there are no specific job openings advertised. You can get on an employer’s radar and maybe even receive notice of any upcoming job postings — if you can impress the hiring team with a great document, of course. 

On the other hand, you will submit a cover letter in response to specific job postings. You’ll need to include a resume with your letter and provide a detailed breakdown of why you are a good candidate. Make sure to align your skills with specific abilities that the hiring team lists on the job posting. 

Explore letter of intent, cover letter, and resume articles for more insights about when and how to use each job application document.  

Key differences between a letter of interest and a cover letter

There are some significant differences between a letter of interest vs. cover letter, including the intent and overall focus of the two documents. 

A letter of interest, also known as a letter of intent or statement of interest, expresses your general interest in working for a company without targeting a specific job opening. It’s often broader and less targeted than a cover letter, as it’s meant to introduce you to the business and showcase your potential fit for future opportunities. 

Cover letters target specific job postings and should be customized for each application. The cover letter structure should complement your resume, directly linking your skills to the abilities mentioned in the job posting. It should also explain why you are an ideal candidate for that particular role. 

These documents vary in length. Cover letters are usually short and to the point. Try to limit it to about one page. Your letter of interest can be longer and more detailed, providing a broader overview of your background. 

If you are going to use a cover letter template, you’ll need a matching resume template that complements your letter. Letters of interest are often submitted without any other supporting documentation, meaning you don’t have to worry about finding matching templates or file formats.

Expert Tip:

When writing a letter of interest, research the company thoroughly. Mention specific projects or initiatives that excite you and explain how your background and skills can contribute to the company’s success.

Writing an effective cover letter

A compelling cover letter requires careful preparation and attention to detail. Here are some tips to help you craft a standout cover letter:

• Address the Hiring Manager by Name: Use the hiring manager’s name in your letter to add a personal touch
• Tailor Your Letter to the Job: Don’t use generic documents. Customize your letter to the job
• Showcase Your Achievements: Quantify what you’ve accomplished 
• Keep It Concise: Be short and to the point
• End With a Call to Action: Ask for an interview and express your enthusiasm 

Keep in mind that a cover letter must be accompanied by a resume. Our resume examples can help you explore ways to link your two documents without simply repeating the same information across the resume and letter. 

Here is an example of how to write a cover letter so you can stand out. 

Example cover letter

John Doe 123 Main St. Los Angeles, California, 90001 [email protected]

July 28, 2024

Jane Smith [Hiring Manager’s Name] XYZ Company 123 Broadway Ave. Los Angeles, California, 90001

Dear Jane Smith,

I am writing to express my interest in the graphic design position at XYZ Company. I have a degree in digital design and ten years of experience. I am confident in my ability to contribute to the company’s success.

In my previous role at DEF Company, I successfully produced visual assets for various marketing campaigns, helping the brand raise awareness and bolster revenue. My experience has equipped me with time management and project planning skills that perfectly align with the requirements of the graphic design position. I am particularly drawn to your company because of its stellar workplace culture and brand vision. 

I have attached my resume for your review and would welcome the opportunity to discuss how my background, skills, and certifications can be in line with XYZ Company’s current projects and future objectives. Thank you for your consideration. I look forward to the possibility of contributing to your team and am eager to discuss my background further.

Respectfully, John Doe  

Check out our library of cover letter examples to find templates that align with your industry and profession. 

"The cover letter structure should complement your resume, directly linking your skills to the abilities mentioned in the job posting. It should also explain why you are an ideal candidate for that particular role." 

Crafting a persuasive letter of interest

In a letter of interest, you should introduce yourself to the company and highlight how your skills and experiences make you a valuable asset for future opportunities. Here are some tips for writing a great letter of interest:

• Research the Company: Understand the company’s mission and values 
• Highlight Your Skills: Provide a broad overview of your qualifications 
• Be Enthusiastic: Express genuine interest in the business and explain your excitement 
• Be Proactive: Mention that you would like to be considered for any future openings 
• Follow Up: Indicate that you will reach out again after a certain period 

Here’s an example of what your letter of interest might look like. 

Example letter of interest 

John Doe 123 Main St. Los Angeles, California, 90001

I am writing to express my interest in exploring potential career opportunities with XYZ Company. With a solid background in graphic design and a passion for creating stellar marketing content, I am eager to bring my expertise to your dynamic team.

Throughout my career, I have developed a strong foundation in graphic design, content creation, and campaign planning. I am particularly impressed with your company’s commitment to transparency and customer service, and I am excited about the possibility of contributing to your brand-building efforts. 

I would love the opportunity to discuss how my background, skills, and certifications would be an asset to your business. I am open to any future position that aligns with my qualifications, and I am enthusiastic about the possibility of joining your team. 

Thank you for considering my interest in XYZ Company. I look forward to the opportunity to speak with you about how my experiences can contribute to your continued success. 

Respectfully, John Doe

This example provides a rough outline of what your letter might look like. A job letter template can help you personalize your letter of interest while ensuring that the document contains all of the relevant information. 

Create compelling application docs with Jobseeker

While a letter of interest helps you proactively reach out to potential employers, a cover letter makes sense when applying to specific openings. Both documents should be tailored to reflect your qualifications and excitement, ensuring you make a positive impression. 

Now that you know the difference between a statement of interest vs. cover letter, it’s time to decide which document best suits your career goals. If you’ve found a company you’d like to work for but it doesn’t have any current openings in a field relevant to you, a letter of interest makes the most sense. If you are applying to a listed vacancy, use a cover letter and resume . 

Regardless of what document you need to create, Jobseeker can help you stand out from the competition. Our cover letter generator can produce an exceptional letter in minutes, saving you time while giving you confidence during the hiring process. Explore our cover letter and resume tools to make the most of every professional opportunity. 

Get ahead of the competition

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How to Create a Cover Letter in Spanish

Creating a Europass Cover Letter

Writing an Effective Unsolicited Cover Letter

• INNOVATION FESTIVAL
• Capital One

08-08-2024 CAREER EVOLUTION

Forget your résumé and cover letter. This is what actually gets you a job

Instead of polishing your résumé, here’s what you should be focusing on to advance your career.

[Photo:/ Olia Danilevich /Pexels]

BY  Stephanie Vozza 4 minute read

Ever do something because you thought it would look good on your résumé? You may have taken a job because you wanted to work at a specific company. Perhaps you agreed to serve on the board of a charitable organization or signed up for a class or pursued a certification. 

While experience is essential, don’t underestimate the impact building relationships can have on your career.

“I’m not saying that résumés don’t have a place and a seat at the table, but they’re in the cheaper seats—more than people have been led to believe,” says Thom Mayer, author of Leadership Is Worthless…But Leading is Priceless: What I Learned from 9/11, the NFL, and Ukraine . “It’s the relationships that matter.” 

Every Relationship Matters

Résumés may provide someone’s background , but they don’t reveal the person behind the titles. You can only understand someone’s character by having a relationship with them. As NFL Players Association medical director, Mayer visits team training camps. He refers to a sign in the Denver Broncos locker room that says, “You can easily judge the character of a man by how he treats those who can do nothing for him.”

“You cannot get out of that locker room without passing through there,” says Mayer. “The quote came from German philosopher Wolfgang Goethe. Coach Gary Kubiak, who was [Broncos] head coach, hung it because it was something his dad used to tell him.”

The quote underscores an important element of relationships: There is no unimportant member of a team, and anyone you come into contact with deserves your attention. This is a philosophy Mayer has held since he was a student and football player in college. Originally a theology major, he switched to pre-med after an advisor suggested that he could have a more significant impact as a doctor instead of a theologian. However, Mayer began to doubt the decision during his first Chemistry 101 test. Not knowing the answers, he filled the boxes with the pattern ABCDE, EDCBA, back and forth. 

A bonus question at the end of the test said, “If you get this question right, you get an A on this test, no matter how well you did on the first 100 questions.” The question was, “What is the name of the man who cleans this room every night so you can have a great place to learn?” Mayer approached the professor and asked, “Do you want his first or last name?”

“He was stunned and said, ‘If you can give me his first name and his last name, I’ll not only give you an A in this test, I’ll give you an A in this course, as long as you show up and work hard,’” says Mayer. “I said, ‘What if I can give his wife’s name and the names and ages of his six children?’ He stood up and he said, ‘Thom, if you can do that, I’ll not only give you an A in this course, I’ll give you an A in every chemistry course you take, as long as you show up and work hard.’” 

Mayer had gotten to know the janitor, Roosevelt Richmond, because he could only get to the chemistry lab after football practice when Richmond started his shift. “When people ask, ‘How did you become a doctor?’ I worked hard, but I became a doctor because I built relationships,” he says.

When Mayer interviews someone for a job, he asks two questions : What is the nurse’s facial expression when they see your name on the schedule? What is the name of the Environmental Services person in charge of your emergency departments? 

“If they can’t handle both of those questions, then I don’t want them taking care of me or my family when they desperately need it,” he says.

Relationships Build Trust 

Relationships also open doors . For example, Mayer says he wasn’t chosen to become the first medical director for the NFL Players Association because he was an accomplished ER doctor. Mayer got the call because of his relationship with Gene Upshaw, then executive director for the NFLPA. He called Mayer after Korey Stringer, an offensive tackle for the Vikings, died of heat stroke during practice in 2001.

“He said, ‘Doc, you’ve got to step up to the plate and become our medical director,’” says Mayer. They’d never had one before. Gene didn’t call me because of my résumé. He could have pulled up a bunch of doctors and looked at their résumés. [Upshaw] called me because we were best friends—because his youngest and my youngest were best friends. He called me because he trusted me .” 

Relationships begin with everyday actions . It’s as simple as greeting people you encounter. Relationships are also cultivated with positive dialogue. For example, instead of walking up to a teammate or employee and saying, “Hey, did you get that assignment done?” Mayer recommends saying, “Hey, how are you doing? Anything I can do to help you?” 

At the end of the day, relationships impact the opportunities you’re offered, the help you get at work, and the way you’re treated by those around you. 

“See how long somebody wants to stay in an environment when it’s all transactional and not about the person behind the transaction,” says Mayer. “When times are hard, you want to know who you can depend on. The type of person you prove that you are, such as being loyal or having integrity, shows up in your relationships.”

Apply to the Most Innovative Companies Awards and be recognized as an organization driving the world forward through innovation. Early-rate deadline: Friday, August 23.

ABOUT THE AUTHOR

Stephanie Vozza is a freelance writer who covers productivity, careers, and leadership. She's written for Fast Company since 2014 and has penned nearly 1,000 articles for the site’s Work Life vertical   More

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Microsoft Word Cover Letter Templates

Choosing Teal for Your Cover Letter

Choose any cover letter template from above.

Once you get into Teal, your selected template will be applied to both your resume and cover letter for consistency.

Go to the Cover Letter Generator tool

Start writing your cover letter to quickly preview your presentation. Do this in seconds with our AI writing tools.

Customize your cover letter with Design Mode

Design Mode offers dozens of customization options that give you ultimate control over the look, feel, and overall presentation of your cover letters. ‍ Font sizes, colors, margins & spacing, alignment, date formatting, and many other features to explore.

Cover Letter Templates by Job

Explore our cover letter example library, find letters for different job titles, specializations, industries, and more.

Administrative Assistant

Software Engineer

Graphic Designer

Go Beyond a Basic Word Formatting for Your Cover Letters

While Microsoft Word offers familiar tools, Teal's Design Mode provides a comprehensive suite of features specifically crafted for job seekers. Easily customize layouts, fonts, and styles to create a polished, professional presentation that aligns perfectly with your resume and personal brand. With Teal, you're not just formatting a document – you're designing a powerful tool to land your dream job.

• Color Patterns
• Section Order
• Line Heights
• Text Transformations

Pros and Cons of Using Microsoft Word for Your Cover Letters

Microsoft Word cover letter templates have long been a go-to resource for job seekers looking for a quick and familiar solution. These templates offer a basic structure and are widely accessible, making them a popular choice for many. However, as the job market becomes increasingly competitive, it's crucial to consider whether Word templates truly give you the edge you need in your application.

Pros of Microsoft Word Templates:

• Familiar interface for many users
• Wide availability of free and paid templates
• Basic formatting options
• Easy to share and print

Cons of Microsoft Word Templates:

• Limited design flexibility
• Potential compatibility issues across different versions of Word
• Lack of integrated job search features
• No built-in guidance for cover letter best practices
• Risk of using overly common templates that don't stand out

Limitations of Microsoft Word for Cover Letters

When using Microsoft Word for your cover letters, be aware of these potential drawbacks:

• Generic Designs : Many Word templates are overused, making it challenging to create a unique and memorable application.
• Limited Customization : While Word offers basic formatting, it lacks the advanced design features needed to create truly standout cover letters.
• Time-Consuming Edits : Adjusting layouts and ensuring consistency across documents can be tedious and prone to errors.
• No ATS Optimization : Word doesn't offer built-in features to optimize your cover letter for Applicant Tracking Systems.
• Isolated from Your Job Search : Unlike specialized tools, Word doesn't integrate with job search platforms or offer features to tailor your letter efficiently.

Elevating Your Cover Letter Beyond Microsoft Word

To create a truly impactful cover letter that gives you a competitive edge, consider these strategies:

• Use Job-Specific Tools : Platforms like Teal offer templates and features designed specifically for modern job seekers.
• Leverage Advanced Design Options : Go beyond basic formatting with tools that allow for comprehensive visual customization.
• Ensure ATS Compatibility : Opt for platforms that offer ATS-friendly templates and optimization tips.
• Integrate with Your Job Search : Choose tools that connect your cover letter creation with job tracking and application management.
• Get Expert Guidance : Utilize platforms that provide real-time tips and best practices for crafting effective cover letters.

While Microsoft Word can be a starting point, tools like Teal offer significant advantages in creating standout cover letters that align with current hiring practices and technology.

Create Your Cover Letter with Teal

Frequently asked questions, are microsoft word cover letter templates effective for job applications.

Word templates can be a quick starting point, but they often lack the professional polish and customization options of specialized job application tools. For a more impactful application, consider using platforms like Teal that offer advanced design features, ATS optimization, and job-specific guidance.

How can I make my Microsoft Word cover letter stand out?

While Word offers basic formatting, creating a truly unique cover letter can be challenging. For a standout application, consider using Teal's advanced Design Mode, which provides extensive customization options, professional templates, and ATS-friendly formatting to help your cover letter make a lasting impression.

Can I use the same Word cover letter template for multiple job applications?

While you can use the same basic structure, it's crucial to tailor each cover letter to the specific job. Teal offers efficient customization tools and job-specific insights to help you quickly adapt your cover letter for each application, saving time while maintaining a personalized approach.

How do I ensure my cover letter is ATS-friendly when using Microsoft Word?

Microsoft Word doesn't offer built-in ATS optimization features. For better results, consider using Teal's platform, which provides ATS-friendly templates and real-time guidance to ensure your cover letter passes through applicant tracking systems successfully.

Streamline Your Job Applications with the Cover Letter Generator

Generate highly personalized cover letters in seconds. Accelerate your job application process and save yourself hours.

Best ChatGPT Prompts for Resume and Cover Letter

Writing the perfect resume and cover letter can be a daunting task in today’s competitive job market. With recruiters spending an average of just 7.4 seconds scanning each resume, job seekers need to make an immediate impact. Additionally, 75% of large companies use applicant tracking systems (ATS) to filter candidates, which means your documents must not only be compelling but also optimized for these automated systems. In this challenging landscape, job seekers are increasingly turning to AI tools like ChatGPT to enhance their application materials and improve their chances of success.

ChatGPT offers a wealth of prompts and suggestions that can help you create a resume and cover letter that stand out. According to research, resumes with targeted and clear language are 40% more likely to lead to an interview, making the quality of your writing crucial. ChatGPT can assist by providing prompts that guide you in highlighting your most relevant skills and experiences, tailoring your documents to the specific requirements of the job you’re applying for. This tool also helps in overcoming common writing hurdles, such as articulating achievements concisely and addressing employment gaps effectively.

Here, we will look at some of the best ChatGPT prompts for writing resumes and cover letters.

How to Use ChatGPT to Write a Resume

1. resume formatting.

ChatGPT can help you create a visually appealing and professional resume by offering formatting and layout suggestions.

Prompt : I want my resume to stand out but am unsure of the formatting. Could you provide some ideas to make it look more professional?

2. Resume Keywords

ChatGPT can help you find the relevant keywords and phrases for the job you’re applying for and suggest adding them to your resume.

Prompt : I am applying for a [Job Title] position and want to ensure my resume is keyword-optimized. Can you suggest some keywords to include?

I am applying for an advertising copywriter position and want to ensure my resume is keyword-optimized. Can you suggest some keywords to include?

3. Professional skills and experience

ChatGPT can help you highlight your relevant experience and skills on your resume by gathering information about your work history and qualifications.

Prompt : I have experience in both [Skill Name] and [Skill Name] but I’m unsure how to emphasize the most relevant skills on my resume. Can you help me highlight the key information?

I have experience in both copywriting and advertising but I’m unsure how to emphasize the most relevant skills on my resume. Can you help me highlight the key information?

4. Customize Resume For Specific Job

ChatGPT can assist you tailor your resume to specific job positions by suggesting how to highlight your relevant experience and skills.

Prompt : I am applying for a [Job Title] position at a [Company Name]. Can you help me customize my resume to emphasize my [Skill Name] and [Skill Name] experience?

I am applying for an advertising copywriter position at an auto parts shop. Can you help me customize my resume to emphasize my digital marketing and creative writing experience?

5. Update Old Resume

ChatGPT can assist you in updating an outdated resume by suggesting ways to highlight your most relevant experience.

Prompt : I haven’t updated my resume in a few years and want to ensure it’s up-to-date and relevant. Can you provide tips on what to include and what to leave out?

6. Make Resume Visually Appealing

ChatGPT can suggest ways to make your resume look good and easy to read, like using bullet points, headings, and white space.

Prompt : I want to make my resume look better but don’t know how. Can you give me tips on using design elements effectively?

7. Write Concise Bullet Points

ChatGPT can assist you in crafting concise and impactful bullet points for your resume by first gathering detailed information about your accomplishments and responsibilities.

Prompt : I want to ensure my resume bullet points are concise and highlight my achievements. Can you provide guidance on how to do this effectively?

8. Include Industry-Specific Terms

ChatGPT can assist you in incorporating industry-specific language and terminology into your resume to showcase your knowledge and expertise.

Prompt : I am applying for a copywriting position in the advertising industry and want to ensure my resume highlights the specific skills and knowledge relevant to this field. Can you suggest some industry-specific terms to use?

9. Create Resumes for Multiple Industries

ChatGPT can help you make different versions of your resume for various industries or job positions by asking about your relevant experience and skills.

Prompt : I’m applying for copywriting jobs in both the advertising and education industries. Can you help me create two versions of my resume, each focused on the skills and experience relevant to these industries?

10. Resume Feedback

ChatGPT can provide feedback on on your resume’s structure, tone, formatting, and content.

Prompt : I want to ensure my resume is well-structured, has the right tone, is properly formatted, and includes relevant content. Could you provide feedback on the structure, tone, formatting, and content of my resume?

How to Use ChatGPT to Write a Cover Letter

1. personal branding.

A cover letter should get you noticed and showcase your strongest selling points, or personal brand. ChatGPT can help with that.

Prompt : I want my cover letter to present me as a creative writer with strong critical thinking skills through my personal brand. Can you help me create a cover letter that demonstrates this?

2. Write a Strong Introduction

ChatGPT can help you write a cover letter introduction that grabs attention and shows your enthusiasm for the job.

Prompt : Write a persuasive introduction and expression of interest for a cover letter for the [Job Title] position at [Company Name].

3. Write an Effective Cover Letter Ending

ChatGPT can help you write a strong closing for your cover letter that makes a lasting impression on the hiring manager.

Prompt : I’m trying to write a strong and confident closing sentence for my cover letter. It should be short, professional, and specific to the job, showing my enthusiasm for the role and how I can help the company grow. Can you help me write this in 50 words or less?

4. Highlight Your Achievements

ChatGPT can help you showcase your key accomplishments in your cover letter and resume to show your value to potential employers.

Prompt : I want to highlight my achievements in my resume and cover letter. Can you help me identify and describe them effectively?

5. Tailor Your Resume to Specific Job Position

ChatGPT can help you customize your resume for specific jobs by highlighting skills and experiences that match the job requirements.

Prompt : I want to tailor my resume for a [Job Title] position. Can you help me find and highlight the skills and experiences that match the job requirements?

6. Explain Career Gaps and Job Changes

If you have a career gap or job switch, ChatGPT can help you craft a positive explanation by highlighting the skills and experiences you’ve gained, minimizing potential employer concerns.

Prompt : Explain why I had a [Career Gap or Job Change] and how my experiences during that time have prepared me for the [Job Title] position at [Company Name].

7. Resume Summary

ChatGPT can help you create a resume summary that clearly highlights your qualifications and value to potential employers.

Prompt : Can you help me write a professional summary using my resume? Here is my resume: [paste your resume]

8. Edit Your Writing Style

If you have already completed your cover letter but are applying to a smaller company, you may need to adjust the language to make it more accessible to recruiters. ChatGPT can help with that.

Prompt : Can you help me change the tone of my cover letter? I’ve written one that is currently more professional, but I want it to sound friendlier since I’ll be applying for a role within a [Company Name]. I’ll first share you with my original cover letter. Is that okay?

9. Write Cover Letter based on Job Description

The recommended maximum length for a cover letter is 400 words. Let ChatGPT review the job description for which you are applying, and it will help you create a cover letter that is more ATS-friendly.

Prompt : Write a cover letter that incorporates metrics for the following job description. Use my resume as a reference, and keep it shorter than 400 words.

10. Proofread Your Cover Letter

After creating your cover letter using ChatGPT prompts, it’s important to proofread it for errors and improvements. This step ensures your letter is polished and conveys the right message. ChatGPT can also help with this task.

Prompt : Proofread my cover letter for grammatical and spelling errors, and ensure all necessary information is included and clearly conveyed. [paste the cover letter]

If you need further help crafting your application, consider leveraging professional resume writing services for expert guidance and support.

Use ChatGPT to Write Your Resume

This is one of the best ChatGPT prompts for creating a resume. Use this prompt to ensure comprehensive coverage:

Using a ChatGPT for your resume can save time, but it shouldn’t replace your own efforts. AI is a tool, not a substitute for human input, so always review and edit any content ChatGPT creates before submitting it. Think of ChatGPT as an aid for your job search, and you’ll be on your way to landing your dream job.

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• Career Advice for Writers: How to Become a Copywriter
• 5 Things You Need to Know About Copywriting

Helen Nesterenko is the founder and CEO of Writtent.com that is all about finding amazing writers and creating great content.

Other posts by Helen Nesterenko

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How to Find a Job with a Criminal Record: Create a Strong Resume and Cover Letter

This is an excerpt from " Unlocking Opportunities: How to Find a Job With a Criminal Record , " a 38-page guidebook of expert advice and step-by-step instructions on navigating the employment landscape with a criminal record.

Create a Strong Resume and Cover Letter

Having a strong resume and cover letter is crucial when searching for a job, especially with a criminal record. They are usually the first things an employer sees when considering you for a job and can impact their decision to consider you for a position. With a good resume and cover letter, you can highlight your skills, experiences, and qualifications, shifting the focus away from your criminal record and onto your professional capabilities. Overall, they make it more likely that you’ll get noticed by employers and get invited for an interview.

Defining Your Goal

Before you start writing your resume from scratch or tweaking an old one, it’s smart to think about what you’re aiming for. This is your “Objective.” Knowing your objective helps you figure out the best style and layout for your resume, and what information is or isn’t relevant.

Ask yourself these questions:

What job title or position do I want?

What are my short-term and long-term career goals?

What skills and strengths do I want to show off?

What makes me unique?

What achievements or experiences do I want to highlight?

Resume Templates

A resume template is a premade layout for a resume. It’s a structured document that outlines where to put different sections like your contact information, work experience, education, and skills. Think of it as a blueprint that helps you organize your information in a clear and professional way. Resume templates come in various designs and styles, allowing you to choose one that best fits your preferences and the type of job you’re applying for. Using a template can save you time and effort while creating your resume.

Microsoft Word offers great resume templates you can use to get started:

Open Microsoft Word and click on the “File” menu.

Select “New” to open the template gallery.

In the search bar, type “resume” to see the templates available.

If you don’t have access to Microsoft Word, Google Docs is a free option you can use to create your resume. Go to the Google Docs website  and sign in with your Google account. Once you’re logged in, click on the “Template Gallery” button, and scroll down until you see the “resume” section.

When putting together your resume, it’s important to include the right content that showcases your skills, experiences, and qualifications. Here’s a list of content you should include:

Personal Information : Always include your name, phone number, and email. If you would like, you can also include your address. You can also add a link to your LinkedIn profile or personal website if appropriate.

Objective : Including an objective in your resume is a good idea if you are looking for a specific job. Write a brief statement highlighting your career goals, skills, and what you bring to the table.

Example Objective:

Reliable warehouse worker seeking to leverage strong organizational skills to contribute to the efficient operation of a dynamic warehouse environment.

Work Experience : Listing your work experience on your resume is key for showcasing your skills, accomplishments, and professional growth. Always start with your most recent job and work backward. For each job, include:

Job Title : What your job was called.

Company Name : Where you worked.

Location : The city and state where you worked.

Dates of Employment : When you worked there, including the month and year (“June 2018 - Present” or “March 2020 - August 2022”).

Description : Use bullet points to talk about what you did and what you achieved. Focus on results and use strong action words like “Developed” or “Managed.” Try not to include more than five different jobs. Keep each job’s description to six bullet points or less, with each bullet point being just a couple of lines long.

Experience Earned While Incarcerated

If you worked while you were in jail or prison, that experience can be very valuable to employers, especially if it relates to the job you’re applying for. Here are some things you might want to mention:

Teamwork : Talk about how you worked with others to get things done.

Following Directions : Mention how you were good at doing what you were told.

Safety Standards : Say how you made sure everything was done safely and by the rules.

When you’re listing experience earned inside, use the initials of the facility you were incarcerated in instead of the company name. For example, if your job was at the Franklin County Correctional Center, you would list “FCCC” as the company name.

Example of Work Experience on a resume, including jobs while incarcerated:

Joe’s BBQ, Atlanta, GA — MANAGER

08/2023 to Present

- Managed all aspects of daily operations, including managing budgets, inventory control, and vendor relations.

- Oversaw facility maintenance, ensuring a clean, safe, and inviting atmosphere for patrons.

- Interviewed, selected, trained, and supervised staff.

- Enhanced customer satisfaction through consistent delivery of high-quality food and service.

Buddy’s Burgers, Smithville, GA — ASSISTANT MANAGER

03/2023 to 07/2023

- Led team and performed all daily operations of the restaurant.

- Assisted General Manager in recruiting/hiring, scheduling, ordering, and team development.

- Ensured excellent customer experience.

FCCC — KITCHEN STAFF MEMBER

01/2021 to 01/2023

- Prepared and cooked meals based on specifications.

- Sanitized dining ware and kitchen equipment according to health code standards.

- Kept supplies in sufficient stock by assessing inventory levels and reporting lower stock items.

RSP — KITCHEN STAFF MEMBER

10/2019 to 01/2020

- Operated kitchen equipment in accordance with manufacturer instructions.

- Kept kitchen clean and organized.

RSP — BUILDING MAINTENANCE

08/2018 to 10/2019

- Utilized variety of tools and test equipment to troubleshoot and diagnose equipment malfunctions.

- Performed preventive maintenance and repairs on various types of equipment.

- Quickly responded to internal service calls regarding malfunctioning equipment and completed repairs.

Education : Make sure to include your education details, like your highest level of schooling, any degrees you earned or are working on, the name of the school, where the school is/was located, and when you graduated. If you went to college or are still in college, you don’t need to mention your high school info.

If you have more than one college degree, put the newest one first. If you received any special awards or honors related to your education, you can add those too.

Examples of Education on a Resume:

General Educational Development (GED)

FCCC, Columbus, OH

High School Diploma

George Washington High School, Columbus, OH

Bachelor of Science in Computer Science

XYZ University, Columbus, OH

Expected Graduation: May 2025

Honors: President's List

Skills/Certifications : These sections can be valuable if you have any certifications or skills that are related to the job you are applying for. You should use bullet points to separate the skills/certifications and always list the most relevant skills/certifications at the top. Use the list of skills you identified in the “Self-Assessment and Skill Identification” chapter to build your lists.

For example, for a Forklift Operator job:

- Forklift & Reach Truck Operation

- OSHA Compliance

- Palletizing

- Material Handling

- Equipment Maintenance

- Warehouse Safety

Certifications:

- Forklift Operator Certification

- Hazardous Materials Handling

- Warehouse Safety Training

For a Food Service job:

- Team Leadership

- Food Preparation/Cooking Staff

- Supervision/Development

- Schedule Management

- Stocking and Replenishing

- Budget Management

- Kitchen Sanitization

- Sanitary Food Handling Procedures

- Customer Service

- OSHA General Industry Safety & Health

- ServSafe Food Handler

For a Receptionist job:

- Excellent Communication

- Strong Interpersonal Skills

- Customer Service Orientation

- Professional Telephone Etiquette

- Multitasking Abilities

- Organizational Skills

- Administrative Professional Certification

- Microsoft Office Specialist Certification

- Notary Public Certification

Creating a Cover Letter

A cover letter is like an extra note to the employer, explaining why you’re interested in a job, what skills you have, and why you’re the best fit for it. You should write a unique cover letter for each job you apply to. In each cover letter, talk about the skills and experiences that match what they’re looking for in the job. Make sure it looks neat and professional and check it for spelling mistakes before sending it.

Opening Paragraph : Start your cover letter with a strong opening paragraph that states the position you’re applying for and how you learned about the job. You can also mention why you’re interested in the role and the company.

Main Body : In the main body of your cover letter, focus on why you’re a great fit for the job. Pick out 3 or 4 important things from your education, work experience, or personal qualities that match what the job needs. It’s also a good idea to say why you’re excited about the company and what they do. Maybe you admire their mission or you’ve heard great things about their work culture. Showing that you’ve done your homework and you’re genuinely interested in the company can make a big difference.

Closing Paragraph : In the last paragraph, mention what happens next and let them know you’re eager to talk more in an interview. Instead of sounding desperate, keep it positive and confident. Give them your phone number and email address, and if there are specific times you’re available, you can mention that too.

"One of the first things an employer sees is your email address, so make sure to use a professional email address when applying for jobs. If you have slang or inappropriate words/phrases in your email address, it doesn’t put your best foot forward. Create another email address that is neutral and professional to use for job hunting. For example, [email protected] or [email protected] ." - Melissa D., Chief of Staff at Honest Jobs

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