(Windows Only)
Shortcuts are a quick and easy way to elevate your design skills and improve your overall presentation. Take the time to memorize them I promise it’s worth it.
Free download presentation templates
Whether you use a mouse or remote control to navigate through a PowerPoint slide show presentation, one of the best ways to more effectively deliver PowerPoint presentations with greater engagement is to take advantage of handy slide show shortcuts.
Try this selection of PowerPoint keyboard shortcuts for your next in-person or virtual PowerPoint slide show (or watch my video of presentation shortcuts):
More Tips: You can also right-click anywhere on the slide show screen for a shortcut menu with many of these same actions. Although your audience will also see this shortcut menu, this is a handy way to quickly choose presentation options.
Click here to download a handout of PowerPoint keyboard shortcuts and discover more PowerPoint tips and tricks .
© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro® Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional
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Whether you’re creating a presentation or giving one, you can do it more efficiently with the help of keyboard shortcuts in the microsoft powerpoint desktop app for windows or macos..
PowerPoint’s Ribbon interface is great for finding everything you might ever want to do in the presentation package — particularly things you don’t do frequently, like using the rehearse timing feature.
But if you’re looking to do common tasks fast, you’ll find keyboard shortcuts far more useful. Why bother to lift your hands from the keyboard if you want to open or close a presentation, apply formatting, or start a presentation?
There are keyboard shortcuts to accomplish a vast array of tasks in the PowerPoint desktop client, in both the Windows and Mac versions. (Fewer shortcuts are available for the Mac, but you can create your own custom keyboard shortcuts if you like.)
We’ve listed the shortcuts we’ve found the most useful below. Most work whether you’re using a subscription (Microsoft 365/Office 365) or non-subscription version of PowerPoint. For even more shortcuts, see Microsoft’s Office site, which lists shortcuts for creating and delivering a presentation.
Note: On Macs, the ⌘ key is the same as the Command or Cmd key.
When creating a presentation.
Create a new presentation | Ctrl-N | ⌘-N |
Open a presentation | Ctrl-O or Ctrl-F12 | ⌘-O |
Select a theme | Alt-G, H | |
Select a slide layout | Alt-H, L | |
Add a new slide | Ctrl-M | ⌘-Shift-N |
Save | Ctrl-S or F12 | ⌘-S |
Find | Ctrl-F | ⌘-F |
Find and replace | Ctrl-H | |
Insert a picture | Alt-N, P | |
Insert a shape | Alt-H, S, H | |
Insert a text box | Alt-N, X | |
Change the font attributes | Ctrl-T | ⌘-T |
Increase the font size | Ctrl-Shift-> | ⌘-Shift-> |
Decrease the font size | Ctrl-Shift-< | ⌘-Shift-< |
Move to the end of a text box | Ctrl-End | ⌘-down arrow |
Move to the beginning of a text box | Ctrl-Home | ⌘-up arrow |
Move to the next title or body text placeholder. (If this is the last placeholder on a slide, it will insert a new slide with the same slide layout as the original slide.) | Ctrl-Enter | |
Move clockwise among panes in Normal view | F6 | |
Move counterclockwise among the panes in Normal view | Shift-F6 | |
Select the next object on the slide | Tab | Tab |
Select the previous object on the slide | Shift-Tab | Shift-Tab |
Select all objects on the slide (or select all slides in Slide Sorter view) | Ctrl-A | ⌘-A |
Go to the next slide | Page Down | Page Down |
Go to the previous slide | Page Up | Page Up |
Switch to the next PowerPoint window (when more than one PowerPoint window is open) | Ctrl-F6 | ⌘- ` |
Switch to the previous PowerPoint window (when more than one PowerPoint window is open) | Ctrl-Shift-F6 | |
Ctrl-P | ⌘-P | |
Exit/Quit PowerPoint | Ctrl-Q or Alt-F4 | ⌘-Q |
Start a presentation from the beginning | F5 | ⌘-Shift-Return |
Start a presentation from the current slide | Shift-F5 | ⌘-Return |
Start a presentation in Presenter View | Alt-F5 | Option-Return |
End a presentation | Esc or – (hyphen) | Esc or – (hyphen) or ⌘-. (period) |
Stop or restart an automatic presentation | S | |
Go to a specific slide | Slide number-Enter | Slide number-Return |
Run the next animation or go to the next slide | N / Enter / Page Down / right arrow / down arrow / spacebar | N / Page Down / right arrow / down arrow / spacebar |
Run the previous animation or return to the previous slide | P / Page Up / left arrow / up arrow / Backspace | P / Page Up / left arrow / up arrow / Delete |
Return to the first slide | Home | Home or fn-left arrow |
View the All Slides dialog box | Ctrl-S | |
Go to the next hotspot on the slide. (Hotspots include hyperlinks, animation triggers, audio objects, and video objects.) | Tab | Tab |
Go to the previous hyperlink on the slide | Shift-Tab | Shift-Tab |
Start the laser pointer | Ctrl-L | ⌘-L |
Change the pointer to a pen. (Press and hold the mouse to draw on the presentation.) | Ctrl-P | ⌘-P |
Change the pen pointer to an eraser. (Click an on-screen annotation to erase it.) | Ctrl-E | |
Change the pointer to an arrow | Ctrl-A | ⌘-A |
Hide the pointer | Ctrl-H | ⌘-I |
Show/hide on-screen annotations | Ctrl-M | |
Erase all on-screen annotations | E | Shift-E |
Display a blank black slide or return to the presentation from a blank black slide | B or . (period) | B or . (period) |
Display a blank white slide or return to the presentation from a blank white slide | W or , (comma) | W or , (comma) |
Stop media playback | Alt-Q | |
Play/pause media (toggle) | Alt-P or Ctrl-spacebar | |
Increase the sound volume | Alt-up arrow | |
Decrease the sound volume | Alt-down arrow | |
Mute the sound | Alt-U |
Looking for more help with PowerPoint for Windows? If you have Microsoft 365 or Office 365 subscription, see “ PowerPoint for Microsoft 365 cheat sheet .” If you have a non-subscription version of Office, see “ PowerPoint 2016 and 2019 cheat sheet .” We’ve also got cheat sheets for an array of other Microsoft products , including older versions of Office.
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Preston Gralla is a contributing editor for Computerworld , a blogger for ITworld, and the author of more than 45 books, including NOOK Tablet: The Missing Manual (O'Reilly 2012) and How the Internet Works (Que, 2006).
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Microsoft Office PowerPoint is still commonly used for creating graphic presentations in corporate and education all over the world. Millions of people use it on a daily basis. Although it’s fairly software, creating a presentation takes time. So why not speed up the process and use Powerpoint keyboard shortcuts to improve your workflow?
The list of shortcuts presented here is only a small portion of all the shortcuts available. In this article, we try to keep only to the most frequently used keyboard PowerPoint shortcuts. Other shortcuts might be more task-specific and useful in only a handful of situations, so we won’t bother with them.
Keep in mind that these shortcuts will work in all PowerPoint versions. You don’t have to install the latest version in order to use them.
That said, make sure to also check out our articles on the best Microsoft Word keyboard shortcuts and the best Microsoft Excel keyboard shortcuts to become a Microsoft Office power user.
These PowerPoint shortcut keys will help you navigate the ribbon, open and close presentations, or switch between multiple presentations. You might already be familiar with some of them as they are the same as the shortcuts used in other apps or web browsers.
Ctrl+N | Create a new presentation. |
Ctrl+O | Open already existing presentation |
Ctrl+S | Saves a presentation that is currently open |
Alt+F2 or F12 | Opens a Save As dialog box |
Ctrl+Q | Save and close a presentation |
Ctrl+W or Ctrl+F4 | Close currently active presentation |
F1 | Opens the Help panel |
F7 | Check spelling |
F10 or Alt | Turns the key tips on and off |
Ctrl+F1 | Expand or collapse the ribbon |
Ctrl+F2 | Enter Print Preview mode |
Ctrl+Tab | Switch between multiple opened presentations |
Ctrl+Z | Undo the last action |
Ctrl+Y | Redo the last action |
Ctrl+F | Open the find dialog box |
Alt+G | Navigate to the Design tab |
Alt+A | Navigate to the Animation tab |
Alt+K | Navigate to the Transition tab |
Alt+S | Navigate to the Slide Show tab |
Alt+F | Navigate to the File menu |
Alt+H | Navigate to the Home tab |
Alt+N | Open the Insert tab |
Alt+W | Navigate to the View tab |
Alt+R | Open the Review Tab |
Alt+X | Navigate to the Add-ins tab |
This group of shortcut keys will help you quickly move through the whole presentation and select the text, boxes, slides, or only certain objects within the slides. Instead of using your mouse, opt for keyboard shortcuts, it will save you a lot of time.
Home | Go to the beginning of a line in a textbox, or to the first slide in the presentation |
End | Go to the end of a line in a textbox, or to the last slide in the presentation |
Page Up | Go to the previous slide |
Page Down | Go to the next slide |
Ctrl+Up Arrow | Move a slide in your presentation up |
Ctrl+Down Arrow | Move a slide in your presentation down |
Ctrl+Shift+Up Arrow | Move a slide to the beginning of the presentation |
Ctrl+Shift+Down Arrow | Move a slide to the end of the presentation |
Ctrl+A | Select all slides in a presentation (in slide sorter view), all texts in text boxes, or all objects on a slide |
Tab | Move to the next object in the slide, or select it |
Shift+Tab | Move to the previous object in the slide, or select it |
Alt+Q | Navigate to Tell me what you want to do |
After you are done creating a presentation, you can concentrate on making it look good. Format your PowerPoint presentation or edit it quickly with these keyboard shortcuts. Also, remember you can always get started with a professional PowerPoint template to save even more time.
Ctrl+C | Copy the selected text, objects in slide, or slides in presentation |
Ctrl+X | Cut the selected text, objects in slide, or slides in presentation |
Ctrl+V | Paste previously copied or cut text, objects, or slides |
Delete | Delete the previously selected text, object, or a slide |
Ctrl+Backspace | Delete a word to the left |
Ctrl+Delete | Delete a word to the right |
Ctrl+B | Bold the selected text. Press again to remove bold |
Ctrl+I | Make the selected text Italic. Press again to remove the Italic |
Ctrl+U | Underline the selected text. Press again to remove the underline |
Ctrl+E | Align the selected text to the center |
Ctrl+L | Align the selected text to the left |
Ctrl+R | Align the selected text to the right |
Ctrl+J | Justify the selected text |
Ctrl+T | Open the font dialog box for the selected text object |
Ctrl+G | Group items together |
Ctrl+Shift+G | Ungroup items |
Ctrl+K (on selected text or object) | Insert hyperlink |
Ctrl+M | Insert new slide |
Ctrl+D | Duplicate a selected object or slide |
Ctrl+Shift+Right Arrow | Increase the size of the font |
Ctrl+Shift+Left Arrow | Decrease the size of the font |
Alt+W then Q | CHange the Zoom for the slides |
Ctrl++ | Make the selected text a superscript |
Ctrl+= | Make the selected text subscript |
Hold Alt + N and then P | Insert a Picture |
Hold Alt+H then S then H | Insert a shape |
Hold Alt+H then L | Select a layout for a slide |
Once you’re satisfied with how your PowerPoint presentation turned out, it’s time to deliver it to your coworkers, boss, or teacher. These keyboard shortcuts will help you look professional.
F5 | Start the presentation from the beginning |
Shift+F5 | Start the presentation from the current slide |
Alt+F5 | Start the presentation in Presenter View |
Right Arrow (or Enter) | Navigate to the next slide or animation |
Left Arrow | Navigate to the previous slide or animation |
Home | Restart the presentation from the first slide |
End | Quickly go to the last slide |
S | Start or stop playing automatic presentation |
Slide number+enter | Go to a specific slide |
Ctrl+S | Open All Slides dialog box |
Esc | Exit the presentation |
B or W | To pause the presentation and enter a blank (black or white) screen |
Ctrl+L | Change the cursor into a laser dot |
Ctrl+P | Live draw on presentation with a pen |
E | Erase anything drawn with a pen |
Ctrl+H | Hide navigation controls |
Keep in mind the PowerPoint keyboard shortcuts above are primarily for Windows machines. However, most of them are similar on the Mac as well. While on Windows you need to press Ctrl for most shortcuts, on Mac you will press the Cmd (Command) key instead.
PowerPoint keyboard shortcuts are essential for improving the efficiency of your workflow and you should learn at least the basic ones. However, you will, in time, remember the ones you use the most.
If you find it helpful, you can even print out this list of Powerpoint keyboard shortcuts, and keep it handy next to your workstation. That way you can cast a glance and use the appropriate shortcut at any time.
Nicolae is a Jack of all trades technology writer with a focus on hardware, programming languages, and AI image-processing software. Over the last five years, he has ghostwritten numerous tech how-to guides and books on a variety of topics ranging from Linux to C# programming and game development. Nicolae loves everything that has to do with technology and his goal is to share his knowledge and experience with others. Read Nicolae's Full Bio
In business meetings, you can use Microsoft PowerPoint slideshows to highlight important information and capture audiences’ attention. During a slideshow , clicking through various options with the mouse can throw off your timing. Plus, the audience can see you perform these actions.
A better approach is to use keyboard shortcuts . Besides being faster, you will look like a more experienced presenter. Here are 10 keyboard shortcuts that you can use when presenting slideshows using PowerPoint 2016, 2013, 2010, or 2007. You can also Google some other keyboard shortcuts!
Pressing the F5 key begins the slideshow from the first slide.
To begin the slideshow from the current slide , press Shift+F5. In other words, press the Shift and F5 keys at the same time.
When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar , the N key, or the right arrow key.
If you need to backtrack , press the Backspace, P, or left arrow key to go back to the previous slide or animation.
Pressing Ctrl+P changes the mouse pointer from an arrow to a pen. You can then use the pen to add a note to a slide or call attention to an item.
During a presentation , you might want to pause the slideshow so that you can discuss a certain point. Pressing the W or comma key pauses it and displays a white screen. Pressing the W or comma key again resumes the slideshow. When the slideshow is paused, you can use the pen to write on the white screen. If you do not already have the pen activated, though, you will need to do so with the mouse (Pressing Ctrl+P to activate the pen does not work – it simply prompts the slideshow to resume.) Anything you write on the white screen will not be saved when you resume the slideshow .
Pressing the B key or period key pauses the slideshow and displays a black screen, which you can write on. Press the B or period key again to resume the slideshow.
If you need to erase a mark you made with a pen on a slide, you can change the pointer to an eraser by pressing Ctrl+E. You can erase all the marks you made to a slide at once by pressing the E key. (The pointer will not change in the latter case.) You cannot use Ctrl+E or E to erase marks on a white or black screen created when pausing a slideshow.
Pressing Ctrl+A changes the pointer to the default arrow.
Another way to change the pointer to the default arrow is pressing the Esc key. If the pointer is already an arrow, pressing Esc exits the slideshow.
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Table of Contents
Learn PowerPoint Shortcuts for Windows
Action | PowerPoint Shortcuts |
---|---|
New presentation | Ctrl + N |
New Slide | Ctrl + M |
Open existing presentation | Ctrl + O |
Save Presentation | Ctrl + S |
Copy Text and Image | Ctrl + C |
Paste Text and Image | Ctrl + V |
Cut text and Image | Ctrl + X |
Undo changes in the presentation | Ctrl + Z |
Redo operation | Ctrl + Y |
Copy formatting of selecting a shape | Ctrl + Shift + C |
Paste formatting only to another shape | Alt + Shift + V |
Select all | Ctrl + A |
Print Presentation | Ctrl + P |
Rename the file | F2 |
Slideshow of presentation | F5 |
Exit | Alt + F4 |
Zoom | Alt + W |
Group items | Ctrl + G |
Ungroup items | Ctrl + Shift + G |
Similar Programs: LibreOffice Impress Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Right Align selected Text | Ctrl + R |
Left Align selected Text | Ctrl + L |
Align center selected phrase | Ctrl + E |
Justify selected phrase | Ctrl + J |
Bold text | Ctrl + B |
Underline text | Ctrl + U |
Italic text | Ctrl + I |
Remove one character from one side | Delete |
Insert Hyperlink | Ctrl + K |
Find particular text | Ctrl + F |
Replace particular text | Ctrl + H |
Normal and Plain Text | Ctrl + Shift + Z |
Toggle cases | Shift + F3 |
Spelling checker | F7 |
Change font style | Ctrl + Shift + F |
Increase font style | Ctrl + Shift + > |
Decrease font style | Ctrl + Shift + < |
Superscript | Alt + Ctrl + Shift + > |
Subscript | Alt + Ctrl + Shift + < |
Create a copy of the selected text | Ctrl + Drag |
Delete word from the left | Ctrl + Backspace |
Delete word from Right | Ctrl + Delete |
Duplicate Slide | Ctrl + D |
Change font size | Alt + H, F, S |
Open font dialog box | Ctrl + T |
Change cases | Shift + F3 |
Insert Comment | Ctrl + N |
Replay to Comment | Ctrl + R |
Similar Programs: Google Slides Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Home Tab | Alt + H |
File Tab | Alt + F |
Insert Tab | Alt + N |
Transition Tab | Alt + T |
Animation Tab | Alt + A |
Slideshow Tab | Alt + S |
Review Tab | Alt + R |
Design Tab | Alt + G |
To search item | Alt + Q |
View Tab | Alt + W |
Similar Programs: reveal.js Keyboard Shortcuts
Action | PowerPoint Shortcut keys |
---|---|
Move operations | Arrow keys |
End of line | End |
Starting of line | Home |
A phrase or paragraph up | Ctrl + Up Arrow key |
A phrase or paragraph down | Ctrl + Down Arrow key |
End of text block | Ctrl + End |
Beginning of text block | Ctrl + Home |
To the next object | Shift + Tab |
To the previous object | Tab |
Next slide | Page Down key |
Previous slide | Page Up key |
Focus on a different pane | F6 |
Collapse and expand the ribbon | Ctrl + F1 |
Move anticlockwise among pane | Shift + F6 |
Switch the thumbnail view pane | Ctrl + Shift + Tab |
Similar Programs: Apple Keynote Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Highlight and Promote the paragraph | Alt + Shift + Left Arrow key |
Highlight and Demote the paragraph | Alt + Shift + Right Arrow key |
Move up paragraph | Alt + Shift + Up Arrow key |
Move down paragraph | Alt + Shift + Down Arrow key |
Show all texts | Alt + Shift + A |
Collapse text under the heading | Alt + Shift + – |
Expand text | Alt + Shift + + |
Collapse titles | Alt + Shift + 1 |
Move from title to text | Ctrl + Enter |
Select Word | Double Click |
Select Paragraph | Triple Click |
Similar Programs: Microsoft Sway Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Next window | Ctrl + F6 |
Previous window | Ctrl + Shift + F6 |
Maximize window | Alt + F10 |
Unmaximize window | Alt + F5 |
Restore the window to the previous size | Ctrl + F5 |
Slideshow | F5 |
Display context menu | Shift + F10 |
Go to Slide number | Slide Number + Enter |
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Microsoft PowerPoint is a complex program with a vast number of features, so it's worth your time to learn all its secrets. Some of these secrets include keyboard shortcuts, which can seriously speed up your workflow.
Not only can keyboard shortcuts save you a lot of time, but knowing important shortcuts when delivering a presentation can help everything run more smoothly.
Here's a guide to the most useful keyboard shortcuts in the Windows 10 version of Microsoft PowerPoint .
Windows 10 (from $139.99 at best buy), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), how to use powerpoint's access key shortcuts.
The ribbon at the top of PowerPoint gives you access to virtually all the program's countless features, and you don't need to use your mouse to use it – every ribbon command has its own keyboard shortcut.
To use the ribbon entirely using your keyboard, do this:
1. Press and release Alt. You should see an overlay called Access Keys appear.
2. Press the Access Key indicated to switch to the Ribbon tab you want to use.
3. Press the Access Key for the command you want to use. Some Access Keys are more than one key press – just press the keys in sequence. If there is yet another layer of choices, continue to press the appropriate keys. For example, if you wanted to rehearse the timing of a presentation, you would press Alt and release it, then press S, and then press T.
You can use the ribbon shortcuts to perform virtually any task in PowerPoint, but you might often find the more traditional keyboard shortcuts more convenient to use.
Here are the most important keyboard shortcuts in PowerPoint.
Start a presentation from the beginning: Press F5 to start playing a presentation from the first slide.
Start a presentation from the current slide: Press Shift + F5 to start playing a presentation from whatever slide is currently on screen.
Start a presentation in Presenter View: Press Alt + F5 to start a presentation in Presenter View, which lets you see your notes on the main computer screen while the audience sees only the slides on a separate screen.
Go to the next slide or start the next animation: To advance to the next slide, you have several options. You can press any of these keys: N, Enter, Spacebar, Right Arrow, or Down Arrow.
Go back to the previous slide or animation: To go back to the previous slide, you also have several options. You can press any of these keys: P, Page Up, Left Arrow, or Up Arrow.
Go to the first slide: Press Home to restart the presentation at the first slide.
Go to the last slide: Press End to go directly to the final slide.
Stop or start an automatic presentation: Press S to toggle an automatic, timed presentation between start and stop.
Go to a specific slide: To go to a specific slide within the presentation, enter the slide number followed by Enter, such as 15 + Enter to go to slide number 15.
Open the All Slides dialog box: To see a list of all the slides in your presentation, press Ctrl + S.
End a presentation: Press Esc to exit a presentation.
Toggle between presentation and a blank screen: To temporarily display a blank screen in the middle of a presentation, press B to see a black screen or W to see a white screen.
Start the laser pointer: Press Ctrl + L to change the pointer into a virtual laser dot.
Draw on the presentation with a pen: Press Ctrl + P to change the pointer into a pen that you can use to annotate the screen.
Hide the pointer and navigation controls: Press Ctrl + H to hide the pointer (or laser dot or pen) and the navigation controls.
Erase annotations: Press E to erase any annotations you've made with the pen.
Open a presentation: Press Ctrl + O to open an existing PowerPoint presentation.
Create a new presentation: Press Ctrl + N to create a new presentation.
Add a new slide: Press Ctrl + M to add a new slide to a presentation in progress.
Save the presentation: Press Ctrl + S to immediately save a presentation with its current file name.
Save a presentation with a new filename: Press F12 to open the Save As dialog box and save your presentation.
Close a presentation: Press Ctrl + W to close the current presentation. If it hasn't been saved, PowerPoint will give you the opportunity to save it first.
Copy a slide, text, or other object: Press Ctrl + C to copy the selected item, which can be text, a graphic, or even an entire slide.
Cut a slide, text, or other object: Press Ctrl + X to cut the selected item, which can be text, a graphic, or even an entire slide.
Paste a slide, text, or other object: Press Ctrl + V to paste the content of the clipboard at the cursor location.
Delete a selected slide, text, or other object: Select the item you want to remove and then press Delete.
Insert a hyperlink: Select text or object in a slide and then press Ctrl + K to open the Insert Hyperlink dialog box to turn it into a link. If you press Ctrl + K without selecting anything first, then you will need to specify the link text as well.
Go to the next or previous slide: Press Page Down to advance to the next slide; press Page Up to go back to the previous slide.
Change the order of a slide: Press Ctrl + Up Arrow to move the selected slide one position earlier in the presentation; press Ctrl + Down Arrow to move it one later in the presentation.
Move a slide to the start of the presentation: Press Ctrl + Shift + Up Arrow to move the selected slide to the start of the presentation.
Move a slide to the end of the presentation: Press Ctrl + Shift + Down Arrow to move the selected slide to the end of the presentation.
Bold: Press Ctrl + B to bold the selected text.
Italics: Press Ctrl + I to italics the selected text.
Underline: Press Ctrl + U to underline the selected text.
Make the font bigger: Press Ctrl + Shift + Right Arrow to increase the size of the selected text a little at a time.
Make the font smaller: Press Ctrl + Shift + Left Arrow to decrease the size of the selected text a little at a time.
Center text: Press Ctrl + E to center the selected paragraph.
Left align text: Press Ctrl + L to left-align the selected paragraph.
Right align text: Press Ctrl + R to right-align the selected paragraph.
Justify text: Press Ctrl + J to justify the selected paragraph. This causes the text to auto-fit to the left and right margins of the slide.
Superscript: Press Ctrl and the Plus sign to turn the selected text into superscript.
Subscript: Press Ctrl + = to turn the selected text into subscript.
Check spelling: Press F7 to run PowerPoint's built-in spell checker.
Search within a presentation: Press Ctrl + F to open the Find dialog box, where you can search for specific text within the presentation. You can also search and replace text using this dialog box.
Undo: Press Ctrl + Z to undo your last action.
Redo: Press Ctrl + Y to redo the last action, if possible. If it's not possible for PowerPoint to redo the action, nothing will happen.
Help: Press F1 to open the Help and Support pane.
Cancel: Press Esc to abort any task you don't want to complete. In some cases, you may also need to click "Cancel."
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Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!
We pulled together this list of our 80 favorite PowerPoint keyboard shortcuts together because…
Creating a PowerPoint presentation is no small task!
It requires juggling all sorts of PowerPoint stuff like charts, tables, pictures, object formatting, text and shapes just to create your slides in the first place. Then there is the delivery of the presentation itself.
On top of that, companies, bosses and clients want everything done yesterday. For you as an employee (or contractor) that means expectations are rising. Getting more done in less time. That’s where PowerPoint Keyboard Shortcuts come to your rescue.
With a little bit of practice, these PowerPoint shortcuts will seriously cut down your build time, make your slides look more polished and professional and get you to Happy Hour.
One of the main reasons to learn your keyboard shortcuts is they eliminate mental stress and anxiety.
Studies show that one of the main sources of modern stress and anxiety in the workplace is what researchers call Cognitive Load . The point being that your brain can only make so many decisions a day before it basically shuts down.
That’s why high-profile leaders like Steve Jobs, Barack Obama, and Superman focus on wearing one or two outfits every day. It cuts down on the decisions they need to make, allowing them to focus on higher priority tasks.
How do keyboard shortcuts help you out here? They eliminate a bunch of micro-decisions and mental hoops your brain otherwise has to process to get a task done.
So instead of playing hide-n-seek in the ribbon for your command – let me see…where was that command again? – your fingers just hit the keys and get the task done. Decreasing your cognitive load.
In that sense, your keyboard shortcuts not only decrease your cognitive load, freeing up your mind for higher priority tasks, they also blast through your otherwise repetitive and annoying tasks for you, getting you to Happy Hour.
To see a list of our favorite Windows 10 keyboard shortcuts, read our guide here .
If learning your PowerPoint shortcuts was easy, everyone would already have their black belt in PowerPoint, but they don’t. So the very first rule is simply – COMMIT.
Here are a few other tips to make learning your PowerPoint shortcuts as easy as possible:
Define your goals. If there are 100 keyboard shortcuts you want to learn and you can only learn 2 or 3 a day, break it up. Don’t worry about the 100, just worry about the 2 or 3 you want to learn that day (or that week).
When you first learn a new keyboard shortcut, the most important thing is to start using it every single time you want to complete that task. A common learning mistake is not consistently using the shortcut right off the bat because it’s not comfortable.
Disclaimer: When you first start learning your keyboard shortcuts (for whichever program in which you are working), you might not feel any faster, or you might even feel slower. That’s because it’s new and uncomfortable.
But trust me, the fastest people in PowerPoint use shortcuts. And that can be you. Don’t give up.
Just because a shortcut exists doesn’t mean you should learn it.
There are hundreds of keyboard shortcuts and thousands of commands you can set up as shortcuts in PowerPoint that you’ll never need to use.
That’s why I recommend that instead worrying about all of the available shortcuts, just focus on learning the keyboard shortcuts around the core activities you perform every single day.
1. display the all slides dialog box (slideshow mode).
After starting a slideshow, you can open the All Slides dialog box by hitting CTRL + S on your keyboard.
This dialog box allows you to visually see all the slides within your presentation and quickly jump around between them.
This is handy when you want to quickly move forwards or backwards within your presentation and you don’t know what the slide number is.
Slide Number + Enter Key
When you give a presentation, your topic never goes in the order you planned. There are some situations when you require going to nonadjacent slides in your presentation.
For instance, say you are on slide 50, and your audience puts a question that requires you to jump to slide 20. Pressing Page Up 30 times doesn’t seem professional.
To easily jump to the 20 th slide in your presentation, after you start your slideshow, simply hit the slide number on your keyboard and then hit Enter .
Note: This only works while after you start Slideshow (F5) or start Presenter View (Shift + F5). This shortcut will not work in the normal slide editing view of your presentation.
For a black slide, press B or . (period)
For a white slide, press W or , (comma)
Sometimes you may need to pause your presentation for a lunch break or to answer a question unrelated to your topic.
In these situations, B and W shortcut keys to display a blank screen. Pressing B or W second time will pick up the show where you left it.
You can select the slides all at once if your presentation is in slide sorter view simply hit CTRL + A .
Remember, this PowerPoint shortcut will work only if your presentation is in Slide Sorter View. To learn more about the Select All shortcuts throughout the Microsoft Office Suite, see our guide here .
To add the copy of the current slide in your presentation, press CTRL + SHIFT + D .
When you are ready to start your Slide Show from the very first slide in your presentation, in all versions of PowerPoint, simply hit F5 on your keyboard.
To learn all the different ways to start a PowerPoint slideshow, see our guide here .
To view your presentation from your current slide (all versions of PowerPoint) in Slide Show Mode, hit SHIFT + F5 .
To move to the next slide in your presentation, hit Page Down .
To move to the previous slide in your presentation, hit Page Up .
9. using the built-in laser pointer.
While in Slide Show Mode, hold down the CTRL key on your keyboard and click and drag with your mouse.
Holding the CTRL key and dragging around with your mouse turns on the laser pointer to draw your audiences’ attention to different aspects of your slide.
Note: To learn how to change the color of your laser pointer shortcut in PowerPoint (Between red, green and blue), read our guide here .
After you start your Slide Show, you can write on your slides with a pen by hitting CTRL + P and use your mouse (or pen if you have a touch screen) to write and/or draw on your slides.
Hitting CTRL + P a second time turns the Pen off..
After starting a Slideshow, to write on your slides with your highlight, hit CTRL + I and use your mouse (or pen if you have a touch screen) to highlight and draw on your slides.
While in slideshow mode, after using the pen or highlight shortcuts to add into your slides in Slide Show mode you can either:
Hit CTRL + M to hide the ink. And if you do so a second time, you will make the ink re-appear.
Press E at any time to erase all of the ink on that slide.
PowerPoint Shortcut Tip
Be careful when erasing the Ink on screen as there is no way to un-erase that ink. If you typically want to save the ink on yours, memorize the CTRL + M shortcut instead as it merely hides the ink.
To hide your pointer and navigation immediately, hit CTRL + H .
To hide your pointer and navigation after 15 seconds, hit CTRL + U .
Pointers and navigation button could be annoying to the audience. So it’s important to hide while giving presentation.
14. display the shortcuts menu.
SHIFT + F10
After you start your Slide Show, Shift + F10 is the equivalent of right-clicking on the screen, displaying the different presentations options available to you.
While in Slideshow mode, this command display all the different slide show shortcuts you can use to quickly navigate your presentation. If you ever forget your shortcut, just hit F1 .
While in Slide Show mode, you can display the task bar at the bottom of your screen by hitting CTRL + T .
Displaying your taskbar is a fast and easy way to navigate between different documents and files on your computer without closing out of your presentation.
17. insert a hyperlink.
Select the text or object on your slide that you want to add the hyperlink too, then hit CTRL + K to open the Insert Hyperlink dialog box.
For details on how to use hyperlinks in PowerPoint to create interactive presentations, click here .
Note: Your hyperlinks and zoom slides will properly carry over when you convert your presentation to the PDF file format. See details here .
While in Slide show mode, to go to the first or next hyperlink on a slide hit the TAB key.
While in Slide show mode, to go to the last or previous hyperlink on a slide, hit SHIFT + TAB .
Once you’ve navigate to a hyperlink (using the above keyboard hot keys) you can activate it by hitting the ENTER key.
20. align a paragraph.
First, select the your text or paragraphs, then hit:
Left alignment, hit CTRL + L
Right alignment, hit CTRL + R
Center alignment, hit CTRL + E
Justify alignment, hit CTRL + J
Hit the END key move to the end of a line.
Hit the HOME key to move the beginning of a line.
To promote a paragraph, hit ALT + SHIFT + Left Arrow.
To demote a paragraph, hit ALT + SHIFT + Right Arrow .
These List Level Shortcuts are extremely effective when filling in company templates as it properly uses the bullet spacing set on your Slide Master. This is entirely different than the Promote and Demote paragraph shortcuts.
To see how to use these List Level Shortcuts to properly fill in a company PowerPoint template (and see how they are COMPLETELY different than the TAB and SHIFT + TAB shortcuts) see the short YouTube video below.
To promote a paragraph, hit the TAB key.
To demote a paragraph, hit SHIFT + TAB .
To move selected paragraphs up, hit ALT + SHIFT + Up Arrow .
To move selected paragraphs down, hit ALT + SHIFT + Down Arrow .
When within a shape or text box (the blinking cursor), hit CTRL + A to select all text.
Note: There are a wide variety of ways you can use the Select All shortcut in Word, Excel, and PowerPoint. To learn all about it, read our guide here .
To delete one character to the left, hit the BACKSPACE key.
To delete an entire word to the left, hit CTRL + BACKSPACE
Note: Instead of deleting text, you can instead create the strikethrough text effect using your keyboard shortcuts. To expand your knowledge and learn the strikethrough shortcuts for Word, Excel, and PowerPoint, read our guide here .
To delete one character to the right, hit the DELETE key.
To delete one word to the right, hit CTRL + DELETE .
To increase the font size, hit CTRL + SHIFT + , (comma) .
To decrease the font size, hit CTRL + SHIFT + . (period) .
If you want to open the font dialogue box to performing font or font size changing operations, do the following:
To open font dialogue box to change formatting of the characters, hit CTRL + T .
While making a presentation, you frequently need to change your text between uppercase, lowercase, sentence case, etc. That is why knowing the SHIFT + F3 shortcut is such a timesaver in PowerPoint.
Hit CTRL + = (equal) too apply subscript formatting with automatic spacing.
Hit CTRL + SHIFT + = (equal) to apply superscript formatting with automatic spacing.
Select the text, and hit CTRL + B to make it bold.
Select the text, and hit CTRL + I to make text italic.
Select the text, and hit CTRL + U to give it an underline.
To open up the spell check engine to double-check your spelling and grammar, hit the F7 function key.
To open thesaurus, hit SHIFT + F7 .
37. select all objects on a slide.
To select all the objects on a slide, with the slide space active (click somewhere on the slide to be sure), hit CTRL + A .
To copy the formatting of text or of an object, select it and then hit CTRL + SHIFT + C .
To paste the formatting of text or of an object onto another object, hit CTRL + SHIFT + V .
Format Painter Shortcuts in Action
The Format Painter is one of the fastest ways to pick up and apply formatting styles throughout your presentation.
And what is so great about these specific shortcuts is that they are SUPER easy to learn. That’s because they mimic the standard CTRL + C to Copy and CTRL + V to Paste shortcuts. All you need to do is add the Shift key:
CTR L + ALT + V
The Paste Special shortcut gives you a variety of pictures format paste options for your content. To use the shortcut first CTRL + C to copy something in PowerPoint, then hit CTRL + ALT + V to open up the Paste Special options.
PowerPoint Tip
The Paste Special dialog box is where you can find the WMF and EFM file formats for breaking apart your copied PowerPoint Tables and PowerPoint charts.
To group selected objects on a slide, hit CTRL + G .
To ungroup objects (including grouped objects, SmartArt graphics, EMF and WMF objects), select them and hit CTRL + SHIFT + G .
To learn other cool things you can group and ungroup in PowerPoint, see our guide here .
To reform an ungrouped set of objects, simply select a single object from the previous group, hit CTRL + SHIFT + J .
To rotate an object by 15° to the right, with an object selected, simply hit ALT + Right arrow .
To rotate an object by 15° to the left, hit ALT + Left arrow .
45. moving the cursor from cell to cell.
To move to the next cell, hit the TAB key.
To move to the previous cell, hit SHIFT + TAB .
To move to the next row, hit the Up arrow key.
To move to the previous row, hit the Down arrow key.
To add a new row at the bottom of the table, move your cursor to somewhere on the bottom row of your table and hit the TAB key.
49. format the selected chart element.
With a charting element selected (such as the data labels or columns), hit CTRL + F1 to jump to the formatting options for that specific element.
This charting shortcut works in both PowerPoint and Excel, and is one of the fastest ways to drill down to the specific formatting options for your charts.
To move your chart like any other object, simply hold the CTRL key down, and then click the chart with your mouse.
Doing so selects your chart like any other object, allowing you to use the Arrow keys to move it around on your slide.
51. switch between the outline view and the normal view.
Hit CTRL + SHIFT + TAB to switch between the Outline and Normal View in PowerPoint.
Holding the SHIFT key and clicking on the Normal View icon in the lower right-hand corner of your screen will take you to the Slide Master View of your presentation.
Hit the shortcut again to come back to the Normal View.
Holding the SHIFT key and clicking on the Slide Sorter View icon in the lower right-hand corner of your screen will take you to the Handouts Master View of your presentation, where you can customize the handouts for your presentation.
Holding the SHIFT key and clicking on the Reading View icon in the lower right-hand corner of your screen will open up the Set Up Slide Show dialog box, where you can choose to show your presentation in a resizable window, run custom slide shows, etc.
Holding the CTRL and SHIFT keys, and clicking on the Normal View icon in the lower right-hand corner of your screen will close the Thumbnail View and give you more work space for your presentation.
Holding the CTRL and SHIFT keys, and clicking on the Slide Sorter View icon in the lower right-hand corner of your screen will open up the Outline View in full screen.
In Microsoft PowerPoint 2007 and 2010, hold down the CTRL key , and in 2013 and 2016 hold the ALT key , and then select the Slide Show View icon in the lower right-hand of your screen to run a mini presentation in the upper left-hand corner of your deck.
Hit ESCAPE to move to that slide.
If you have multiple presentations open on your device, you can switch among them by hitting CTRL + F6 .
To switch between your active windows, hit CTRL + TAB.
To see all open and active windows on your computer, hit WINDOWS + TAB .
To cycle through the content placeholders on your slide (built on the Slide Master), first click into a placeholder and then hit CTRL + ENTER .
Once you have cycled through your content placeholders, hitting CTRL + ENTER again creates a new blank slide, based on the slide layout you were just previously on.
This shortcut adds a new blank slide to your presentation, based on the slide layout you were just on.
Note: After hitting CTRL + M to insert a new slide, you can immediately start typing the title of your new slide. This makes creating a quick draft outline of your presentation easy.
To see how to do this using the Outline View in PowerPoint, read our guide here .
Ctrl + Enter is a unique little shortcut.
While working in the normal PowerPoint view, hitting CTRL+ENTER cycles through the content placeholders in your layout allowing you to quickly type text or add content.
Once it cycles through all the available placeholders in your layout, hitting the shortcut again adds a new slide to your presentation.
So, the way the CTRL+ENTER shortcut is different than the CTRL+M shortcut, is that before it creates a new blank slide, it first cycles through all the content placeholders on your slide.
Instead of ending up with a new blank slide, you instead create a duplicate of the slide you were working on (making it easy to save your work).
What type of new slide is added? When using the New Slide shortcuts in PowerPoint, the slide layout that is inserted is based on the slide layout you were just on when you used the shortcut.
For example: If you are on the Section Header layout, using the New Slide shortcuts inserts a new blank Section Header layout. If you are on a Comparison layout, using either of the New Slide shortcuts inserts a blank Comparison layout.
The only time this rule doesn’t hold true, is if you use these shortcuts while on the Title slide layout. If you are on the Title Slide layout (for your template), instead of inserting a new Title Slide, the next layout in your slide master will be inserted (most likely a Title and Placeholder layout).
This makes sense too, right?
In a normal presentation you will only have one title slide. So, the New Slide shortcuts are smart enough not to insert a second title slide layout, and instead take you to your first content slide layout.
To expand your knowledge and learn more about how Ctrl+M and Ctrl+Enter are different, read our guide here .
Hit the F12 function key to save your presentation with a different name, in a different location on your computer, or in a different file format.
Save As Shortcut Pro Tip
The Save As shortcut is the secret to quickly converting your presentation into the PDF file format as we discuss here , or turn your presentation into a picture presentation as we discuss here .
Hitting CTRL + F12 will immediately open the Save As dialog box to open a file on your computer, without having to navigate through the back-stage view.
This shortcut opens the Find and Replace dialog box, allowing you to quickly replace text throughout your presentation. Be careful when using the ‘Replace All’ option, as it not only will cycle through the Normal View of your presentation, but all your Slide Master Views.
If you have closed the find dialogue box and now want to repeat the last find action, hit SHIFT + F4 .
To take a screen capture of the current screen to the clipboard, hit the PrtSc (Printscreen) key.
To copy the picture of a selected window, hit ALT + PrtSC (Printscreen) .
To launch the Print dialog box, hit CTRL + P . If you don’t need to adjust the settings, you can immediately hit EN TER to print your presentation.
The print shortcut works across the entire Microsoft Office suite (and most other software programs you use). So I HIGHLY recommend learning this one.
To learn how to print multiples slides on one page in PowerPoint, read our guide here .
Note: A common printing mistake you can avoid is printing your files collated and then manually uncollating the documents.
The reason this is a mistake is because Microsoft Office can automatically print your files uncollated, saving you from a bunch of tedious work.
To learn more about the difference between collated vs. uncollated printing, read our guide here .
ALT + SHIFT + D
This dialog box allows you to add and remove your date and time, slide numbers and footers.
PowerPoint Slide Number Pro Tip
To properly add your headers and footers to your slides, you need to add them in twice.
Once on your Slide Master and once in the Normal View using the Header and Footer dialog box. For help navigating your headers, footers and slide numbers like this, see our detailed blog post here .
This PowerPoint shortcut closes the active file you are using, without closing the PowerPoint application itself. This is an operating system shortcut and works in all the Microsoft Office programs.
This is a Windows-level operating-level shortcut and can be used with any program you are running on your computer. After closing out of all your active applications, this shortcut can shut down or restart your computer too.
To expand your knowledge and learn other important Windows 10 shortcuts, see our guide here .
Use the following shortcuts for the given tasks in the new PowerPoint 2013 version. Note, these PowerPoint 2013 shortcuts all work in PowerPoint 2016 as well.
Hit CTRL + ] to increase the font size
Hit CTRL + [ to decrease the font size
Although these are new shortcuts, the old font size shortcuts still work: CTRL + SHIFT + , to decrease the font size and CTRL + SHIFT + . to increase the font size. However, because the shortcuts above work in a wider variety of programs, I recommend memorizing them instead.
To make a copy of your current open presentation in PowerPoint 2013, you need to hit CTRL + SHIFT + N .
To add a new section in your presentation, hit CTRL + , (comma) .
To zoom out of a slide or to see all slides in Slideshow View, simply hit CTRL + – (minus) . Once zoomed out, you can use your Arrow keys to navigate around.
To zoom into a slide in Slideshow View, simply hit CTRL + = (equal) . Once zoomed in, you can use your Arrow keys to navigate around.
Hitting Ctrl + F1 once collapses your Ribbon commands into the top of your screen, giving you more uncluttered workspace in PowerPoint. Hitting CTRL + F1 a second time un-collapses your Ribbon commands.
This is Microsoft Office shortcut, so it works in PowerPoint, Word, Excel, Outlook, etc.
CTRL + SHIFT + F1
The NEWEST shortcut to hit the Microsoft Office suite delivering Distraction-Free Mode. Hit this keyboard shortcut to auto-hide your Ribbon commands, giving you a 100% clean working space. When you want to see all your Ribbon commands again, just hit this shortcut a second time.
While the following shortcuts didn’t make our top 80 favorite PowerPoint shortcuts list, these shortcuts are still extremely value to know (and use).
We consider these MANDATORY shortcuts for any knowledge worker because you they work across the entire Microsoft Office suite (and just about every software program you will ever use).
Selecting an option (or group of objects) in PowerPoint and hitting Ctrl + C will copy them, allowing you to reuse them in other parts of your presentation.
This is MUCH faster than trying to recreate and format objects in PowerPoint.
To expand your knowledge and learn all about the Copy shortcut, and how it is different than the Cut shortcut, read our guide here.
After you copy an object in PowerPoint, you can then use the Ctrl + V shortcut to paste the object on your slides.
Remember, your goal in PowerPoint is to finish your slide deck, not remake everything from scratch. So, to the extent that you can Copy and Paste objects, slides, and formatting… the more time you will save and the better off you will be.
To expand your knowledge and learn more about the Paste shortcut, and how to use it to control your formatting as you paste into new Microsoft Office documents, read our guide here .
The cut shortcut allows you to pick up (and move) an object.
This is a variation of the Copy Shortcut as instead of copying an object, you cut it out of your presentation that you can then Ctrl + V to paste somewhere else.
To expand your knowledge and learn more about the Cut shortcut (and how to use it), read our guide here .
Note: If you are trying to delete a table from your presentation, it is often easier to Cut the table out using this Ctrl + X shortcut (and never paste it in anywhere) rather than trying to select the table and delete it.
So that is our list of our 80 favorite PowerPoint shortcuts to speed up your workflow.
Shortcuts are the fastest way to DOUBLE your productivity in PowerPoint. That’s why if you use PowerPoint daily, I highly recommend committing to your keyboard shortcuts.
If you enjoyed this in-depth post and want to learn more about our PowerPoint Speed Training courses and other resources, visit us here .
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Starting PowerPoint is as easy as opening the program and selecting a template or a blank presentation. Once you’ve got the program open, you’ll be greeted with various options to create your perfect presentation, whether it’s for a business meeting, a school project, or just for fun. Just be sure you have PowerPoint installed on your computer or you have access to it online through Microsoft 365.
After you’ve opened PowerPoint and selected your template, you’ll be able to add text, images, videos, and other elements to your slides to make your presentation unique and engaging.
PowerPoint is a versatile tool used by millions to create engaging and dynamic presentations. Whether you’re a student, a professional, or someone who just wants to make a fun slideshow for friends and family, knowing how to start PowerPoint is a must-have skill in today’s digital world. This program has been around for decades, evolving with technology to offer a wide range of features that can make any presentation go from bland to brilliant.
But why is it so important to know how to start PowerPoint? Well, think about it. Presentations are a key part of communication in various settings. They can make or break a business pitch, help or hinder a teacher’s lesson, and add a lot of fun to personal projects. PowerPoint is relevant to just about anyone who needs to convey information in a visual and organized way. So let’s dive in and get started on mastering the basics of opening and using PowerPoint.
Before we begin, make sure you have PowerPoint installed on your computer. If you do, fantastic! If not, you can download it from the Microsoft website or access it online through Microsoft 365. Ready? Let’s go!
Launch PowerPoint by clicking on the program icon on your computer.
Once you’ve found the PowerPoint icon, either on your desktop, start menu, or taskbar, give it a click, and the program will open. You may see a loading screen briefly before the main window appears.
Select a template or a blank presentation to start creating your slides.
PowerPoint offers a variety of templates to fit every need and occasion. Whether you want something simple and professional or colorful and creative, there’s a template for you. If you prefer to start from scratch, you can choose a blank presentation.
Add text, images, videos, and other elements to your slides.
Once you’ve picked your template or opened a blank slide, it’s time to make it your own. You can add title text, bullet points, images, and even videos. PowerPoint has a range of tools for customizing each slide to fit your content perfectly.
Benefit | Explanation |
---|---|
Easy to Use | PowerPoint is user-friendly, making it accessible for beginners and experts alike. |
Customizable | With a wide range of templates and design tools, PowerPoint allows for high levels of customization. |
Multimedia Integration | PowerPoint supports various media types, letting you create rich, engaging presentations. |
Drawback | Explanation |
---|---|
Can Be Overwhelming | The vast array of features can be daunting for new users to navigate. |
Template Limitations | While there are many templates, finding the perfect one can sometimes be challenging. |
Potential for Technical Issues | Like any software, PowerPoint can experience glitches or crashes, which may cause inconvenience. |
When starting PowerPoint, it’s essential to keep your audience in mind. Who will be viewing your presentation? What is the main message you want to convey? Answering these questions can help you choose the right template and design elements. Don’t be afraid to experiment with different fonts, colors, and layouts to find what works best for your content.
Remember, a well-organized and visually appealing presentation can significantly impact your audience’s engagement and retention of information. Also, consider using PowerPoint’s various features like transitions and animations sparingly – while they can add a dynamic touch, overuse can be distracting. And always save your work regularly!
Do i need a microsoft account to use powerpoint.
Yes, to download and use PowerPoint, you’ll need a Microsoft account.
Absolutely, PowerPoint is available online through Microsoft 365, which allows you to work on presentations from any browser.
PowerPoint is not free, but it is included in the Microsoft Office Suite, which is available for purchase. However, you can use the online version with a Microsoft 365 subscription.
Yes, PowerPoint supports collaboration, allowing multiple users to work on the same presentation simultaneously.
Indeed, PowerPoint has a feature that lets you save your presentation as a video file.
Starting PowerPoint is just the beginning of creating compelling and memorable presentations. Whether you use a template or start from a blank canvas, the key to a great PowerPoint presentation is creativity, clarity, and audience engagement. Remember, practice makes perfect!
So go ahead and play around with all the tools and features PowerPoint offers. The more you use it, the more proficient you’ll become. And if you ever get stuck, there’s a vast community of PowerPoint users and an array of online resources to help you out. Now that you know how to start PowerPoint, where will your presentations take you?
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.
Read his full bio here.
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Below is a listing of common shortcut keys in Microsoft PowerPoint . See the computer shortcuts page if you're looking for a list of shortcut keys used in other programs. Please be aware that some shortcuts may not work in all versions of Microsoft PowerPoint.
If the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook , certain shortcuts are unavailable to you.
Some Microsoft PowerPoint shortcut keys listed below may not work in PowerPoint 365.
Shortcut | Description |
---|---|
In the Slide Show view, all and highlighter tool marks. | |
In the Slide Show view, the slide show and go back to the previously active view. | |
<slide number>+ | While in Slide Show view, jump to entered slide number. For example, if the slide show is on slide 8 and you want to jump to slide 10, press the number 1 key, then the number 0 key, then the Enter key. |
+ | 1.) In the Normal view, select all contents of the slide. 2.) In the Slide Sorter view, select all slides. 3.) In the Slide Show view, change the pen tool to the normal cursor. |
+ | highlighted text. |
+ | selected text. |
+ | Insert a duplicate of the selected slide. Select the desired slide in the thumbnail pane on the left side of the PowerPoint program window, then press the Ctrl+D shortcut keys. |
+ | the line or selected text to the center of the slide. |
+ | Open the window. |
+ | In the Slide Show view, hide the or any activated tools, like the pen or highlighter tool. |
+ | 1.) In the Normal view, highlighted text. 2.) In the Slide Show view, change the normal cursor to the highlighter tool. Click and hold the mouse button to use the highlighter on the screen. |
+ | Align, or distribute, the text evenly across the slide. |
+ | Insert a . |
+ | Align the line or selected text to the left side of the slide. |
+ | Insert new, blank slide after the selected slide. |
+ | Open a new, blank slide deck in another PowerPoint program window. |
+ | Open the or page for selecting a file to open. |
+ | 1.) In the Normal view, open the page to view the and print the slide deck. Like + + . 2.) In the Slide Show view, change the normal cursor to the pen tool. Click and hold the mouse button to use the pen tool and draw on the screen. |
+ | Align the line or selected text to the right side of the slide. |
+ | Save the open slide deck. Like + . |
+ | Open the window, to adjust , style, and type. Like + + . |
+ | Underline the selected text. |
+ | . Like + . |
+ | Close the currently open slide deck. |
+ | selected text. |
+ | the last action performed. |
+ | the last action performed. |
+ | Increase font size of selected text. Like + + . |
+ | Change selected text to . |
+ | Decrease font size of selected text. Like + + . |
+ | Moves the cursor one to the left. |
+ | Moves the cursor one word to the right. |
+ | Moves the cursor to the beginning of the line or . |
+ | Moves the cursor to the end of the paragraph. |
+ | Deletes word to the right of cursor. |
+ | Deletes word to the left of cursor. |
+ | Moves the cursor to the end of the slide. |
+ | Moves the cursor to the beginning of the slide. |
+ | Resets highlighted text to the default font size and type. |
+ | Show or hide the . |
+ | Open the page to view the and print the slide deck. Like + + . |
+ | In the Slide Show view, activate the laser pointer cursor. |
+ + | Open the window, to adjust font size, style, and type. Like + . |
+ + | Change selected text to . |
+ + | Increases the selected text size by one font size. Like + . |
+ + | Decreases the selected text size by one font size. Like + . |
+ + | Opens the page to view the print preview and print the slide deck. Like + . |
+ + | Switch between the outline and the thumbnail pane. |
+ | Increase the sound volume in Microsoft PowerPoint slideshow view. |
+ | Decreases the sound volume in Microsoft PowerPoint slideshow view. |
+ + | Open existing slide deck. |
1.) In all views except Reading View and Slide Show, open the help menu. 2.) In the Slide Show view, display a list of shortcuts for use in a slide show. | |
Repeat the last action performed. | |
View the slide show for the entire slide deck. | |
and selected text or slide. | |
. | |
+ | Change the selected text to be or , or have a capital letter at the beginning of each word. If no text is selected, only the first word after the cursor is changed. |
+ | View the slide show starting from the selected slide. |
+ | Runs a check on the selected word. |
+ | Show or hide the grid on the slide. |
+ | Save the open slide deck. Like + . |
+ | Paste. Like + . |
+ + | Open the window to insert the current date, time, or both. Like + + . |
+ + | Open the window to insert the current date, timed, or both. Like + + . |
Also utilize the mouse to perform some common actions. The following section contains examples of mouse shortcuts.
Mouse shortcuts | Description |
---|---|
Selects text from where you click and hold to the point you drag and let go. | |
If double-clicking a , selects the complete word. | |
Double-click | Double-clicking anywhere after text on a line sets a . |
the line or of the text where the mouse is triple-clicked. | |
Ctrl+ | in and out of slide. |
PowerPoint is like your best friend when it comes to sharing ideas, presenting projects, and keeping your audience engaged. But did you know there’s something super cool hidden in there? It’s called keyboard shortcuts. Think of them as your magic wand—they help you move smoothly between slides, make your designs look perfect, and make creating presentations a breeze, just like a conductor leads an orchestra.
PowerPoint keyboard shortcuts are like cheat codes for making your PowerPoint experience faster and smoother. Instead of clicking around with your mouse, you can press certain keys on your keyboard to do things like copying, pasting, formatting text, or moving between slides. They’re like shortcuts that help you get things done quicker and easier, making you a PowerPoint pro in no time!
We have also compiled all the essential computer shortcut keys , which include shortcuts for popular software like Microsoft Word, Excel, PowerPoint, and Gmail, as well as special characters and shortcuts relevant to competitive exams.
Keyboard Shortcuts | Action |
---|---|
Ctrl + N | Create a new presentation. |
Ctrl + T | Open the Font dialog box. |
Ctrl + M | Add a new slide. |
Ctrl + X | Cut selected text, object, or slide. |
Ctrl + K | Insert a hyperlink. |
Ctrl + Z | Undo the last action. |
Ctrl + Y | Redo the last action. |
Ctrl + B | Apply bold formatting to selected text. |
Ctrl + Alt + M | Insert a new comment. |
Page down | Go to the next slide. |
Page up | Go to the previous slide. |
F5 | Start the slide show. |
Some keyboard shortcuts for working with the ribbon in Microsoft Office applications
These shortcuts allow you to perform tasks quickly without using the mouse
Shortcuts | Actions |
---|---|
Alt + F | Open the File page |
Alt+H | Open the Home tab |
Alt+N | Open the insert tab |
Alt+G | Open the design tab |
Features | Shotcuts | Action |
---|---|---|
Change Focus | Alt | Move between main regions in the ribbon |
Alt + Tab Key | Cycle through open ribbons or task panes | |
Area Navigation | Alt | Activates the Ribbon (Area A) |
Arrow Keys | Navigate between tabs and buttons in the Ribbon (Area A) and controls in the lower ribbon (Area B) | |
F10 | Activates the Header (Area C) | |
Arrow Keys | Navigate between elements in the Header (Area C) | |
Essential Navigation | F5 | Start presentation from the first slide |
Shift + F5 | Start presentation from the current slide | |
N, Enter, Spacebar, Right Arrow | Move to the next slideMove to the previous slide | |
P, Backspace, Left Arrow | Move to the previous slide | |
Ctrl + Home | Go to the first slide | |
Ctrl + End | Go to the last slide | |
PgUp | Go to the previous section | |
PgDn | Go to the next section | |
Slide # + Enter | Jump to a specific slide (e.g., 10 + Enter) | |
Zoom In | Ctrl + Plus (+) | |
Zoom Out | Ctrl + Minus (-) | |
100% | Ctrl + 0 | |
Design & Styling | Ctrl + Shift + B | Bold selected text |
Ctrl + Shift + I | Italicize selected text | |
Ctrl + Shift + U | Underline selected text | |
Ctrl + Shift + > | Increase font size | |
Ctrl + Shift + < | Decrease font size | |
Ctrl + X | Cut selected text or object | |
Ctrl + C | Copy selected text or object | |
Ctrl + V | Paste copied text or object | |
Ctrl + D | Duplicate the current slide |
As we wrap up our exploration of PowerPoint keyboard shortcuts, I want to encourage you to put them into practice. Start incorporating these handy tricks into your work routine today and witness firsthand how much time they can save you. Embrace their simplicity and efficiency, and watch as your presentations become even more impressive. By integrating these shortcuts into your workflow, you’ll streamline your tasks, allowing you to achieve more with less effort. You’ll be amazed at the difference they can make in enhancing your productivity and taking your presentations to the next level.
What are the shortcut keys for powerpoint.
Add a new slide: Use CTRL + SHIFT + M. Duplicate the current slide: Press CTRL + SHIFT + D. Select text: Simply use CTRL + A. Center text in a box: Press CTRL + E. Align text to the right in a box: Use CTRL + R. Align text to the left in a box: Press CTRL + L. Decrease text size: Use CTRL + SHIFT + the less than sign (<). Increase text size: Press CTRL + SHIFT + the greater than sign (>).
In MS PowerPoint, if you press Ctrl + W, it simply closes the window of the presentation you’re using at that moment. This shortcut is handy because it lets you close one presentation without having to close all of PowerPoint. It’s a simple way to handle multiple presentations more easily.
When you’re working on a PowerPoint presentation, pressing Ctrl + H is like summoning a magical helper. When you want to swap certain words in your presentation, instead of hunting for them yourself, you just instruct the genie to locate every occurrence of one word and swap it with another. The genie, aka the Replace dialog box, does all the work, swiftly updating your slides without manual effort. Abracadabra! Your presentation is transformed in an instant.
When you press the F12 key in PowerPoint, it opens a window where you can save your presentation with a new name or in a different place. This helps you save your work quickly without having to search through the menu.
F12: When you’re in editing mode, pressing F12 opens the Save As window. It’s like summoning a mystical portal to save your presentation under a new name or location. Shift + F12: This combination is your trusty spell for saving your current presentation. No need to wave a wand—just press Shift + F12, and your work is preserved. Ctrl + F12: Behold, the Open window appears! Use this shortcut to explore other magical presentations or open a new one. It’s like stepping into different realms of knowledge. Ctrl + Shift + F12: The Print window materializes. Here, you can preview your creation before sending it off to the enchanted printer.
In PowerPoint, you can move slides or objects around easily by clicking on them, holding the mouse button, moving them to where you want, and then letting go of the mouse button. This helps you organize and customize your presentation without having to use lots of menus.
Instead of navigating menu, you can format with keystrokes. Use Ctrl+B to bold text, Ctrl+I to italicize, and Ctrl+U to underline. Change font size with Ctrl+Shift+> to increase or Ctrl+Shift+< to decrease. These shortcuts streamline formatting, saving time and effort.
Shortcut keys for inserting and managing layouts in PowerPoint can greatly speed up the creation and editing of your presentations
Ctrl + M: Insert a new slide. Ctrl + D: Duplicate the selected slide. Ctrl + Enter: Insert a new slide with the same layout as the current slide. Ctrl + Shift + D: Insert a new slide with the same layout as the selected slide. Ctrl + Shift + M: Insert a new slide with a blank layout. Ctrl + Shift + N: Insert a new slide with a title layout. Ctrl + Shift + H: Insert a new slide with a title and content layout. Ctrl + Shift + L: Insert a new slide with a section header layout. Ctrl + Shift + O: Insert a new slide with a two-content layout. Ctrl + Shift + T: Insert a new slide with a title-only layout.
Similar reads.
PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures and words that help you tell your story.
When you open PowerPoint, you’ll see some built-in themes and templates . A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.
On the File tab of the Ribbon, select New , and then choose a theme.
PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.
Click Create , or pick a color variation and then click Create .
Read more: Use or create themes in PowerPoint
On the Home tab, click the bottom half of New Slide , and pick a slide layout.
Read more: Add, rearrange, and delete slides .
On the File tab, choose Save .
Pick or browse to a folder.
In the File name box, type a name for your presentation, and then choose Save .
Note: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).
Tip: Save your work as you go. Press Ctrl+S often or save the file to OneDrive and let AutoSave take care of it for you.
Read more: Save your presentation file
Select a text placeholder, and begin typing.
Select the text.
Under Drawing Tools , choose Format .
Do one of the following:
To change the color of your text, choose Text Fill , and then choose a color.
To change the outline color of your text, choose Text Outline , and then choose a color.
To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects , and then choose the effect you want.
Change the fonts
Change the color of text on a slide
Add bullets or numbers to text
Format text as superscript or subscript
On the Insert tab, select Pictures , then do one of the following:
To insert a picture that is saved on your local drive or an internal server, choose This Device , browse for the picture, and then choose Insert .
(For Microsoft 365 subscribers) To insert a picture from our library, choose Stock Images , browse for a picture, select it and choose Insert .
To insert a picture from the web, choose Online Pictures , and use the search box to find a picture. Choose a picture, and then click Insert .
You can add shapes to illustrate your slide.
On the Insert tab, select Shapes , and then select a shape from the menu that appears.
In the slide area, click and drag to draw the shape.
Select the Format or Shape Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.
Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.
Click inside the Notes pane below the slide, and begin typing your notes.
Add speaker notes to your slides
Print slides with or without speaker notes
On the Slide Show tab, do one of the following:
To start the presentation at the first slide, in the Start Slide Show group, click From Beginning .
If you’re not at the first slide and want to start from where you are, click From Current Slide .
If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:
Broadcast your PowerPoint presentation online to a remote audience
View your speaker notes as you deliver your slide show.
To get out of Slide Show view at any time, on the keyboard, press Esc .
You can quickly apply a theme when you're starting a new presentation:
On the File tab, click New .
Select a theme.
Read more: Apply a design theme to your presentation
In the slide thumbnail pane on the left, select the slide that you want your new slide to follow.
On the Home tab, select the lower half of New Slide .
From the menu, select the layout that you want for your new slide.
Your new slide is inserted, and you can click inside a placeholder to begin adding content.
Learn more about slide layouts
Read more: Add, rearrange, and delete slides
PowerPoint for the web automatically saves your work to your OneDrive, in the cloud.
To change the name of the automatically saved file:
In the title bar, click the file name.
In the File Name box, enter the name you want to apply to the file.
If you want to change the cloud storage location, at the right end of the Location box, click the arrow symbol, then navigate to the folder you want, then select Move here .
On the Home tab, use the Font options:
Select from other formatting options such as Bold , Italic , Underline , Strikethrough , Subscript , and Superscript .
On the Insert tab, select Pictures .
From the menu, select where you want to insert the picture from:
Browse to the image you want, select it, then select Insert .
After the image is inserted on the slide, you can select it and drag to reposition it, and you can select and drag a corner handle to resize the image.
On the slide canvas, click and drag to draw the shape.
Select the Shape tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.
A horizontal Notes pane appears at the bottom of the window, below the slide.
Click in the pane, then enter text.
On the Slide Show tab, select Play From Beginning .
To navigate through the slides, simply click the mouse or press the spacebar.
Tip: You can also use the forward and back arrow keys on your keyboard to navigate through the slide show.
Read more: Present your slide show
To get out of Slide Show view at any time, on the keyboard, press Esc.
The full-screen slide show will close, and you will be returned to the editing view of the file.
Consider the following tips to keep your audience interested.
To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.
The audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see.
You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each item to one line.
Some projectors crop slides at the edges, so that long sentences might be cropped.
Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides.
As with text, however, avoid including too many visual aids on your slide.
Use only enough text to make label elements in a chart or graph comprehensible.
Choose an appealing, consistent template or theme that is not too eye-catching. You don't want the background or design to detract from your message.
However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint set the contrast between a light background with dark colored text or dark background with light colored text.
For more information about how to use themes, see Apply a theme to add color and style to your presentation .
To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation .
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This table lists the most frequently used shortcuts in PowerPoint for Windows. To do this. Press. Start a presentation from the beginning. F5. Start a presentation from the current slide. Shift+F5. Start the presentation in Presenter View. Alt+F5.
You can start a slide show in PowerPoint using several keyboard shortcuts. In this article, we'll review shortcuts to start a show using function keys or by using key tips.
Discover how to present a PowerPoint slide show using all the different shortcuts and presentation views in PowerPoint.
What is the shortcut key for starting the slideshow from the selected or active slide?
For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. For a separate list of shortcuts to use while delivering your presentation, go to Use keyboard shortcuts to deliver PowerPoint presentations.
Even if you're familiar with Microsoft PowerPoint, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work and generally make things more convenient.
Anyone who works with presentations can benefit from knowing some PowerPoint keyboard shortcuts. Here you'll learn 20+ handy commands to present like a pro!
Start a Slideshow in PowerPoint's Desktop App To play a slideshow in PowerPoint's desktop app, all you have to do is click an option or press a shortcut on your keyboard . Start the process by opening your presentation with PowerPoint. Then, in the app's ribbon at the top, select the "Slide Show" tab.
Here, we'll show you the right keys to press, the action buttons to use, and the mouse clicks you need to start and navigate a Microsoft PowerPoint presentation.
Save your time and Boost Your Productivity Microsoft PowerPoint is one of the most popular tools for creating and delivering presentations, but a lot of people are still unaware of how to use it as quickly and efficiently as possible.
Whether you use a mouse or remote control to navigate through a PowerPoint slide show presentation, one of the best ways to more effectively deliver PowerPoint presentations with greater engagement is to take advantage of handy slide show shortcuts.
Whether you're creating a presentation or giving one, you can do it more efficiently with the help of keyboard shortcuts in the Microsoft PowerPoint desktop app for Windows or macOS.
Microsoft Office PowerPoint is still commonly used for creating graphic presentations in corporate and education all over the world. Millions of people use it on a daily basis. Although it's fairly software, creating a presentation takes time. So why not speed up the process and use Powerpoint keyboard shortcuts to improve your workflow?
Do you want to make your PowerPoint presentations more professional and engaging? Learn 10 keyboard shortcuts that can help you control your slideshows, highlight important information, and impress your audience. Visit hungerford.tech to discover more tips and tricks for Microsoft Office products.
Learn how to master PowerPoint with 91 keyboard shortcuts for moving, resizing, formatting, and more. Download the PowerPoint shortcuts PDF for free.
There are many PowerPoint keyboard shortcuts that you can use to work faster and more efficiently on the platform.
We pulled together this list of our 80 favorite PowerPoint keyboard shortcuts together because… Creating a PowerPoint presentation is no small task! It requires juggling all sorts of PowerPoint stuff like charts, tables, pictures, object formatting, text and shapes just to create your slides in the first place.
Use Presenter view to run your slide show Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to). For complete details, see Start the presentation and see your notes in Presenter view.
Shortcut Keys For Working With Objects. Selecting objects on your slides. Tab: Cycle through objects on a slide. Shift + Tab: Cycle backward through objects. Ctrl + A: Select all objects on a slide. Working with Objects on your slides. Ctrl + D: Duplicate selected object (s). Ctrl + T: Open the Format Text dialog box. Ctrl + X: Cut selected text.
Whether you use a template or start from a blank canvas, the key to a great PowerPoint presentation is creativity, clarity, and audience engagement. Remember, practice makes perfect!
Below is a listing of common shortcut keys in Microsoft PowerPoint. See the computer shortcuts page if you're looking for a list of shortcut keys used in other programs.
Master PowerPoint like a pro with this comprehensive list of shortcut keys. Boost your productivity and streamline your presentation creation process.
Learn how to create a basic PowerPoint presentation with step-by-step guidance on Microsoft's support page.
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The perfect way to start your day! Use this Key Stage 1 presentation to help children settle in when they arrive at school and make the most of learning time. Each set consists of 5 daily slides that you can have on your smart board as the children arrive in the classroom.
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